Legal Assistant / Receptionist / Office Manager with McCartha Law, LLC – Huntsville, Alabama

Legal Assistant / Receptionist / Office Manager with McCartha Law, LLC – Huntsville, Alabama

McCartha Law, LLC is a small, fast‑paced law firm focusing on estate planning, probate, and business matters. We are seeking a full‑time team member who can combine the roles of legal assistant, receptionist, and office manager, with responsibility and initiative more in line with a operating executive than an administrative assistant only.

Key Responsibilities

• Serve as primary receptionist: answer and route calls, greet clients, manage reception area.
• Schedule and confirm client appointments and maintain attorney calendars.
• Open and maintain electronic and physical client files; scan and organize documents.
• Assist with drafting, formatting, and proofreading legal documents and correspondence.
• Manage mail, deliveries, copying, scanning, and general office tasks.
• Handle day‑to‑day bookkeeping, including data entry, recording payments, A/R and A/P.
• Prepare and send client invoices and follow up on outstanding balances.
• Assist with reconciliations, deposits, and basic financial reporting.
• Monitor office supplies and coordinate basic office and equipment needs.

Qualifications

• Prior law firm or professional office experience strongly preferred.
• Solid bookkeeping skills and comfort with accounting or ms teams and‑management software.
• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.
• Professional written and verbal communication skills and client‑facing demeanor.
• Proactive, reliable, and able to work independently in a small‑firm environment.
• To apply, please email your resume and a brief cover letter explaining your legal/office and bookkeeping experience and why you are a good fit for a small firm to: jennifer@mccarthalaw.com and jason@mccarthalaw.com

Pay: $41,000\.00 \- $56,800\.00 per year

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Law Office : 2 years (Preferred)

Ability to Commute:

• Huntsville, AL 35801 (Required)

Ability to Relocate:

• Huntsville, AL 35801: Relocate before starting work (Required)

Work Location: In person