Personal Assistant

Job Summary

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role requires a motivated individual who thrives in a fast\-paced environment, excels at multitasking, and demonstrates exceptional attention to detail. As a key member of our team, you will manage calendars, coordinate projects, handle correspondence, and ensure the smooth operation of daily office activities. Your energetic approach and positive attitude will help foster an efficient and welcoming workplace.

Duties

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.
• Coordinate and organize various projects and events, ensuring deadlines are met and resources are allocated effectively.
• Handle all aspects of office management including filing, data entry, bookkeeping with QuickBooks, and overseeing office supplies inventory.
• Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing meetings, and preparing reports.
• Manage multi\-line phone systems with professionalism, practicing excellent phone etiquette while directing calls appropriately.
• Facilitate communication by managing emails, responding to inquiries promptly, and maintaining organized digital files.
• Support bookkeeping tasks including invoicing, expense tracking, and reconciling accounts using QuickBooks or similar software.
• Assist with personal errands or tasks as needed to support the executive’s daily routine.
• Use office technology tools such as Microsoft Office Suite (Word, Excel), Google Workspace applications, DocuSign for document signing, and other relevant software to streamline workflows.

Experience

• Proven experience as a Personal Assistant or in an administrative support role with a minimum of two years of relevant office experience.
• Demonstrated expertise in calendar management, project coordination, event planning, and office management functions.
• Strong proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), QuickBooks for bookkeeping tasks, and familiarity with multi\-line phone systems.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Exceptional written and verbal communication skills with keen attention to proofreading and transcription accuracy.
• Experience in handling clerical duties such as filing, data entry, customer service interactions at the front desk, and managing office supplies.
• Knowledge of office procedures including use of electronic signature platforms like DocuSign is preferred. Join us in a role that energizes your organizational talents! We value dedicated professionals who are eager to support leadership through efficient administration while fostering a vibrant workplace environment. This paid position offers an exciting opportunity to develop your skills further while making a meaningful impact within our organization.

Job Type: Full\-time

Pay: From $25\.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off

Work Location: In person