Sales Data Entry Clerk

Sales and Purchasing Support Rep I

\\This is an on\-site position. Remote workers will not be considered\*\*

Job Summary

The Sales and Purchasing Support Representative I is responsible for accurate and timely entry of sales and purchase orders, maintaining organized records, and providing essential administrative support to the sales and purchasing departments. This entry\-level role focuses on data accuracy, order processing, and documentation to support daily operational efficiency.

Key Responsibilities

Order Processing and Data Entry

• Process and accurately input sales orders and purchase orders in a timely manner
• Review orders for basic accuracy (pricing, quantities, item codes) and notify the sales team of inconsistencies
• Maintain up\-to\-date records of sales orders, purchase orders, spreadsheets, and templates
• Update databases and templates for new product additions
• Perform general data entry tasks to support sales and purchasing operations

Reporting and Documentation

• Run duplicate order reports and resolve issues to ensure data accuracy
• Generate and distribute open sales order reports; follow up on obsolete or inactive orders
• Track and update monthly inbound appointment schedules
• Organize and file sales orders for accessibility and compliance

Administrative Support

• Distribute customer proformas internally for review
• Provide administrative assistance to the sales and purchasing teams
• Support additional tasks as needed based on operational requirements

Education, Experience, and Skills

• High school diploma or GED required
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Excel; familiarity with other Microsoft Office tools
• Ability to perform repetitive tasks with consistency
• Team\-oriented and dependable
• Bilingual English and Spanish preferred

Physical Environment / Working Conditions

Physical Activities

• Prolonged periods of sitting or standing
• Communication with others to exchange information
• Repetitive hand and wrist motions

Environmental Conditions

• No adverse environmental conditions expected

Physical Demands

• Sedentary work with periods of standing

Job Type: Full\-time, 40 hours

Schedule: Monday \- Friday, 8:00 AM \- 5:00 PM

Work Location: 11440 NW 122nd Street, Suite 200, Miami, FL 33178

Pay: 18\.00/hour

Benefits: Medical, Dental, Vision, Basic Life and AD\&D, Supplemental Aflac Coverages, 401(k) Match, Profit Sharing