Executive Administrative Assistant

Job Overview

We've built a multifaceted, hands\-on operation rooted in our community. From premium beef sales to equipment \& gravel, and real estate sales \& investments, We value efficiency, trust, and growth. Our ventures offer employees variety, impact, and a chance to be part of something bigger, while staying grounded in local values. We foster an environment where adaptability and drive are valued. Our organization blends ambition with community focus. We offer a space for people to grow, contribute meaningfully, and build lasting careers.

Responsibilities

• Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide comprehensive executive administrative support, including drafting correspondence, proofreading documents, and transcribing meetings or notes as needed.
• Coordinate projects by tracking deadlines, preparing materials, and ensuring all tasks are completed on time.
• Handle office management duties such as filing, data entry, maintaining office supplies, and overseeing front desk responsibilities.
• Organize events and meetings, including venue booking, catering arrangements, and preparing agendas or presentation materials.
• Maintain professional phone etiquette while managing multi\-line phone systems and screening calls effectively.
• Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Handle administrative needs of Executive
• Arrange conference calls and meetings
• Plan work\-related travel details
• Receive visitors
• Train and supervise lower\-level clerical staff
• Maintain and order supplies
• Manage calendar and schedule meetings
• Handle email correspondence
• Coordinate travel arrangements
• Prepare reports or presentations
• Organize documents
• Take meeting notes
• Assist with project tasks
• Represent in communications when needed
• Handle event coordination
• Manage confidential info
• Track tasks and deadlines
• Create spreadsheets or data analysis
• Conduct basic research
• Ensure follow\-ups are completed promptly

Requirements

• Proven experience in an executive administrative or office management role with strong organizational skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry systems.
• Excellent typing speed with high accuracy; experience with transcription and proofreading is highly desirable.
• Familiarity with project coordination tools and techniques to manage multiple priorities efficiently.
• Strong communication skills with professional phone etiquette and customer service experience.
• Ability to handle confidential information discreetly while maintaining a positive attitude under pressure.
• Experience using Office equipment such as multi\-line phone systems, fax machines, and printers; familiarity with DocuSign for electronic signatures is a plus. Join us in this exciting role where your energy and expertise will empower our leadership team to achieve their goals! We value proactive individuals who thrive in organized environments and are eager to contribute their skills for meaningful impact every day.
• Previous experience as an executive secretary, administrative assistant, or in other related fields
• Strong organizational skills
• Ability to prioritize and multitask
• Strong attention to detail
• Proficiency with Google Workspace (Docs, Sheets, Calendar)
• Experience using a CRM (e.g., Follow\-up Boss, Salesforce, HubSpot)
• Familiarity with project management tools (e.g., Trello, Asana)
• Experience with accounting software (e.g., QuickBooks)
• Proficiency with videoconferencing platforms (e.g., Zoom, Teams)
• Experience managing cloud storage (e.g., Google Drive, Dropbox)

Pay: $600\.00 \- $700\.00 per week

Application Question(s):

• Are you self\-driven \& willing to work independantly? If Yes, please elaborate.

Experience:

• Executive administrative support: 3 years (Preferred)

Location:

• Lorena, TX 76655 (Preferred)

Ability to Commute:

• Lorena, TX 76655 (Required)

Work Location: Hybrid remote in Lorena, TX 76655