Executive Assistant

integral toJob Summary

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to our leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will be proactive, detail\-oriented, and possess exceptional communication skills, ready to contribute to a fast\-paced environment that values initiative and excellence. This paid position offers an exciting opportunity to be integral to our organization’s success.

Responsibilities

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents to ensure accuracy and clarity.
• Coordinate projects and events from planning stages through execution, including venue booking, logistics management, and vendor communication.
• Handle complex phone systems with professional phone etiquette, screening calls, taking messages, and directing inquiries efficiently.
• Oversee office management duties, including filing, data entry, recordkeeping, and maintaining organized physical and digital files.
• Assist with bookkeeping tasks using QuickBooks or similar software; perform basic bookkeeping functions including invoicing and expense tracking.
• Support personal assistant responsibilities such as managing personal appointments or errands as needed by leadership.
• Facilitate communication across departments by transcribing meetings, preparing agendas, and ensuring timely follow\-up on action items.

Requirements

• Proven experience as an executive assistant or in a similar administrative role with a strong background in office management and clerical duties.
• Exceptional organizational skills with the ability to multitask efficiently in a fast\-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Strong typing skills along with experience in transcription, proofreading, data entry, and document formatting.
• Knowledge of office equipment such as multi\-line phone systems and front desk procedures; experience in customer service is preferred.
• Ability to handle sensitive information discreetly while demonstrating excellent phone etiquette and professionalism at all times.
• Experience with project coordination tools or software is a plus; familiarity with DocuSign for electronic signatures is advantageous.
• Must possess excellent communication skills—both written and verbal—and demonstrate high levels of initiative and reliability. Join us to be part of a vibrant team where your organizational talent will make a meaningful impact! This is a paid position designed for motivated professionals eager to support leadership excellence while advancing their career in a dynamic environment.

Pay: $48,928\.21 \- $58,924\.29 per year

Work Location: In person