Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This vital role involves managing complex calendars, coordinating projects, handling correspondence, and providing exceptional administrative support to ensure smooth daily operations. The ideal candidate will demonstrate proactive problem\-solving skills, excellent communication, and a keen eye for detail. This paid position offers an exciting opportunity to be an integral part of a fast\-paced, innovative environment where your organizational talents will truly shine.

Responsibilities

• Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with precision using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive administrative support including drafting correspondence, proofreading documents, transcribing notes, and preparing reports with accuracy.
• Coordinate projects by tracking deadlines, organizing meetings, preparing agendas, and ensuring all tasks are completed efficiently.
• Handle office management duties such as filing, data entry, bookkeeping using QuickBooks, and overseeing office supplies to maintain a well\-organized workspace. (Plus. Not required)
• Serve as the first point of contact via multi\-line phone systems and front desk duties, demonstrating professional phone etiquette and customer service skills.
• Assist with event planning for company functions or meetings by coordinating logistics, managing invitations, and ensuring all details are executed flawlessly.
• Support personal assistant tasks including managing confidential information, handling personal appointments, and providing executive administrative support as needed.
• Coordinate with rental tenants within the unit to address concerns, on time payment, scheduling events.

Experience

• Proven experience as an executive assistant or in a similar administrative role with a strong background in office management and clerical duties.
• Demonstrated expertise in calendar management, email correspondence, transcription, proofreading, and data entry.
• Familiarity with office software such as Canva, AdobeMicrosoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and DocuSign for electronic signatures. (Not required but a plus)
• Experience with bookkeeping software like QuickBooks and basic bookkeeping practices is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment.
• Strong communication skills with professional phone etiquette and customer service experience.
• Previous experience supporting executives or high\-level professionals is preferred; personal assistant experience is a plus. This role offers an engaging environment where your organizational prowess will directly contribute to our success! If you thrive on multitasking, enjoy supporting teams at the highest level, and possess a passion for efficiency—this is the perfect opportunity for you!

Job Type: Part\-time

Pay: $23\.10 \- $27\.82 per hour

Work Location: Hybrid remote in Montgomery, AL 36106