Entry-Level Executive Assistant

About SalesFormula

SalesFormula is a high\-performance SaaS / B2B sales consulitng \& services company.

Position Overview

We are seeking a highly organized, proactive, and detail\-oriented Entry\-Level Executive Assistant to support senior leadership. This role is ideal for someone early in their career who is eager to learn, thrives in fast\-paced environments, and wants exposure to executive\-level decision\-making and operations.

The Executive Assistant will provide administrative, organizational, and communication support to ensure executives operate efficiently and effectively.

Key ResponsibilitiesAdministrative Support

• Manage executive calendars, including scheduling meetings and coordinating appointments
• Book travel arrangements (flights, hotels, transportation)
• Prepare expense reports and track receipts
• Draft, edit, and proofread emails and documents
• Organize and maintain digital and physical filing systems

Meeting \& Event Coordination

• Schedule internal and external meetings
• Prepare agendas and meeting materials
• Take meeting notes and track action items
• Coordinate logistics for team events or offsite meetings

Communication Management

• Monitor and manage incoming communications (email, calls, messages)
• Serve as a liaison between executives and internal/external stakeholders
• Respond to routine inquiries on behalf of executives

Project \& Task Support

• Assist with special projects and research assignments
• Track project deadlines and follow up on deliverables
• Compile reports and presentations
• Support cross\-functional coordination as needed

Operational Support

• Help improve administrative systems and workflows
• Maintain confidentiality of sensitive information
• Provide backup administrative support to other team members when necessary

QualificationsRequired

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 0–2 years of administrative or professional experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) or Google Workspace
• High attention to detail
• Ability to handle confidential information professionally

Preferred

• Internship or office experience
• Experience using scheduling or project management tools
• Familiarity with CRM or collaboration platforms (Slack, GSuite, Notion, etc.)
• Experience preparing presentations

Key Competencies

• Professionalism and discretion
• Strong follow\-through
• Adaptability and flexibility
• Problem\-solving mindset
• Ability to prioritize in a fast\-paced environment
• Strong interpersonal skills

Pay: $16\.90 \- $18\.65 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: Remote