Operations Assistant

Operations Assistant

*Reports to:

• Vice President of Operations

*Direct Reports: None*

Position Philosophy: This position is responsible for providing administrative and operational support to ensure the smooth and efficient functioning of the office. This role involves a combination of administrative duties, inventory management, and basic accounting tasks, including accounts receivable and accounts payable. The successful candidate will be joining a growing company and supporting 8 hardware stores across the state of Montana. This position will be based out of Billings, MT, and report to the Vice President of Operations, while supporting other positions.

*Responsibilities:*

Receiving and Inventory Management:

• Remotely receive incoming shipments, verifying accuracy against purchase orders and packing slips, and coordinating with employees on\-site at our stores.
• Maintain accurate inventory records, including tracking stock levels, and updating the inventory system.
• Communicate with vendors and stores regarding orders, deliveries, and discrepancies.
• Support Inventory Manager on critical tasks associated with these functions.

Accounts Receivable (A/R):

• Prepare and send invoices to customers.
• Process customer payments, including checks, credit card transactions, and electronic transfers.
• Maintain accurate records of customer accounts and transactions.
• Follow up on overdue accounts and escalate collection efforts as needed.
• Reconcile accounts receivable balances.

Accounts Payable (A/P):

• Receive and process invoices from vendors.
• Verify the accuracy of invoices, including pricing, quantities, and terms.
• Obtain necessary approvals for invoices.

General Administrative Support:

• Provide general administrative and clerical support, including data entry, filing, and photocopying.
• Answer and direct phone calls, take messages, and respond to inquiries.
• Assist with the preparation of reports and presentations.
• Maintain office supplies and equipment.
• Assist with other administrative tasks as needed.

*Required Qualifications:*

• High school diploma or equivalent required; Associate's degree in business administration or accounting preferred.
• Proven experience in an administrative role, with experience in inventory management and basic accounting preferred.
• Basic knowledge of accounting principles and practices, including accounts receivable and accounts payable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and time\-management skills.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality.

*Preferred Qualifications:*

• Experience with shipping and receiving procedures.
• Familiarity with inventory management systems and software.

*Full Time\-In person*

*Pay Range

• $19\-$20 per hour

*Benefits*

• 401(k) matching
• Employee discount
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Pay: $19\.00 \- $20\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person