Administrative Assistant

Metro District Administrative Assistant – Job Summary

About the Role

The Metro District Administrative Assistant supports Metro District Manager(s) by coordinating board meetings, assisting with homeowner communications, supporting compliance activities, and providing general administrative office support across multiple metropolitan districts.

Key Responsibilities

• Provide daily administrative support to Metro District Manager(s).
• Coordinate board meetings, prepare meeting materials, and assist with agendas and minutes.
• Maintain calendars, schedules, deadlines, and organized district records.
• Serve as a primary point of contact for homeowners, vendors, and consultants.
• Respond to routine phone, email, and written inquiries professionally.
• Track follow‑up items resulting from board meetings.
• Assist with compliance activities and site observations.
• Support the architectural review process (application intake, tracking, and coordination).
• Perform general clerical tasks: filing, data entry, document verification, correspondence tracking.
• Support office procedures and use standard office equipment and Microsoft Office Suite.

Qualifications

• High school diploma or equivalent (required).
• 1–2 years of administrative or office experience preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to follow procedures, handle confidential information, and manage deadlines.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).
• Valid driver’s license and reliable transportation.
• Ability to lift up to 25 lbs.
• Evening availability for occasional meetings.
• Must be tech savvy

Work Environment

• In‑office, hybrid, and remote options available.
• 40‑hour workweek with alternating Friday office closures.

Benefits

• 401(k)
• Health, dental, vision, life, and disability insurance options
• Accident, cancer, and hospital supplemental plans
• Paid Requested Time Off (RTO) \+ 48 hours Paid Sick Leave (PSL)

Job Type: Full\-time

Pay: $20\.00 \- $21\.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• This is an entry\-level position, what are your pay expectations?
• If offered a position, how soon would you be avialable to start work?
• Are you available to attend occasional evening meetings if scheduled in advance?

Education:

• High school or equivalent (Required)

Experience:

• office: 1 year (Required)

License/Certification:

• Drivers License and reliable transportation (Required)

Work Location: In person