Personal Assistant

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This energetic role requires a proactive individual who thrives in a fast\-paced environment, excels at multitasking, and is committed to ensuring smooth daily operations. The ideal candidate will be instrumental in managing schedules, coordinating projects, handling correspondence, and maintaining an efficient office environment. Your enthusiasm and attention to detail will help foster productivity and contribute to the overall success of our organization.

Responsibilities

• Manage and coordinate complex calendars using Microsoft Outlook Calendar and Google Workspace, ensuring all appointments, meetings, and events are scheduled accurately and efficiently.
• Provide executive administrative support by preparing documents, proofreading materials, transcribing notes, and handling correspondence with professionalism.
• Organize and plan events, meetings, and travel arrangements, including venue booking, logistics coordination, and itinerary management.
• Oversee office management duties such as filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.
• Handle multi\-line phone systems with excellent phone etiquette to answer inquiries promptly and direct calls appropriately.
• Assist with project coordination by tracking deadlines, preparing reports, and ensuring timely completion of tasks.
• Support clerical functions such as filing, data entry, front desk duties, and managing customer service interactions to ensure a welcoming environment.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with Microsoft Outlook Calendar.
• Experience with bookkeeping software like QuickBooks and electronic signature platforms such as DocuSign is preferred.
• Excellent typing speed along with transcription and proofreading abilities to produce accurate documents swiftly.
• Strong communication skills with professional phone etiquette for handling calls on multi\-line systems.
• Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail.
• Office experience including filing systems, data entry, clerical tasks, and front desk responsibilities is highly desirable. Join us in this vibrant role where your organizational prowess will empower executives to excel while fostering an energetic work environment!

Job Types: Full\-time, Part\-time, Contract, Temporary

Pay: $20\.00 \- $100\.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Relocation assistance

Work Location: Hybrid remote in Phoenix, AZ 85073