We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome
Reasonable Accommodation Statement
The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents Additional Documents section for each application.
Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217\) 524\-7514 for further information and to request or discuss an accommodation.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H\-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM\-designated degree program for F\-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full\-time basis.
Disclosure of Salary Information
In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.
Job Requisition ID: 53282
Closing Date: 02/24/2026 11:59 p.m.
Agency: Department of Corrections \- Vandalia Correctional Center
Class Title: OFFICE ASSISTANT \- 30010
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $3942 a month; Full Range $3942 \- $5076 a month
Job Type: Salaried
Category: Full Time
County: Fayette
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top\-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position Overview
The Illinois Department of Corrections is seeking an Office Assistant to work at the Vandalia Correctional Center. This position is responsible for processing and inspecting all incoming/outgoing mail, keyboarding a variety of correspondence, reports, and documents as well as maintaining records of postage used. We encourage all qualified applicants to apply!Essential Functions
- Processes and inspects all incoming/outgoing individual in custody or staff mail.
- Keyboards a variety of material including correspondence, reports, and other documents that are handwritten or from recorded dictation.
- Receives mail and packages from delivery services, i.e. United Parcel Services, FedEx.
- Keyboards a variety of difficult material including records, reports, correspondence, and other documents requiring an understanding of terminology which includes both commonly used and specialized words which can be readily checked in available references or are typically previously encountered.
- Reviews Global Telecommunications Leader (GTL) messages daily.
- Maintains records of postage usage.
- Receives and screens Mailroom calls and answers inquiries regarding Mailroom Office operations.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
- Requires ability to keyboard accurately at thirty\-five (35\) words per minute.
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404\.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
- donotreply@SIL\-P1\.ns2cloud.com
- systems@SIL\-P1\.ns2cloud.com
Minimum Qualifications
Conditions of Employment
Work Hours: 7:00 a.m. \- 3:00 p.m.; Monday \- Friday; Sat/Sun off
Headquarter Location: Vandalia Correctional Center \- 1876 US Highway 51, Vandalia, Illinois, 62471
Work County: Fayette
Agency Contact: Shelly White
Email: Shelly.R.White@illinois.gov
Posting Group: Office \& Administrative Support; Public Safety
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non\-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non\-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre\-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan \- Vesting at 10 years for Tier II
Full 20\-year retirement awards free health insurance during retirement
Deferred compensation and other pre\-tax benefits programs
Paid state holidays: 13 \- 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 \- 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12\-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources
For more information about our benefits, please follow this link: Benefits Information
Nearest Major Market: Decatur