Opperations Manager

Operations Manager Phoenix Youth Track Club \| Part\-Time \| Remote/Hybrid \| 20–25 Hours Per Week Pay: $25–$30 per hour, depending on experience Phoenix Youth Track Club is looking for a highly organized, dependable, and proactive Operations Manager to help manage the day\-to\-day operations of our growing youth sports organization. This is not a traditional administrative assistant position. We are looking for someone who can take ownership of responsibilities, keep programs organized, communicate professionally with families and staff, and help build the systems needed as our organization continues to grow. The Operations Manager will support two track and field clubs, Phoenix Youth Track Club and SoSwift Athletics programs and report directly to the Program Director. What You'll Do You will help keep our programs running smoothly behind the scenes, including: Manage day\-to\-day email communication with families regarding registration, schedules, program information, and general questions Prepare for upcoming programs, seasons, registrations, and events Send and manage invoices and assist with basic payment administration Assist with payroll preparation and organization Maintain attendance records and other program documentation Collect, organize, and help interpret program data and reports Support head coaches with administrative and operational needs Help coordinate hiring, post job openings, conduct initial candidate interviews, and organize the hiring process Help oversee interns and provide administrative support to coaches Assist with onboarding families, athletes, coaches, and staff Help coordinate registrations and maintain accurate athlete and family records Support family\-service initiatives such as birthday cards, parent communication, and facilitating coach notes or athlete updates to families Assist with scheduling, calendars, documents, spreadsheets, and program organization Help identify unfinished tasks, upcoming needs, and areas where the organization can operate more efficiently What We're Looking For We are looking for someone who is: Highly organized and able to manage multiple responsibilities at once Dependable and consistently completes work on time Proactive and comfortable identifying what needs to be done without waiting for constant direction Professional and friendly when communicating with parents, coaches, and staff Comfortable working independently in a remote environment Detail\-oriented and able to maintain accurate information Honest, trustworthy, and comfortable handling financial and confidential information A strong written communicator Comfortable learning new software and systems Able to ask questions when necessary and solve routine problems independently Excited about helping a small organization become more professional, organized, and scalable Previous administrative, operations, office management, executive support, program coordination, or similar experience is required. Sports experience is not required. Technology Applicants should be comfortable using technology and learning new systems. Our current tools include: Google Workspace Gmail Google Sheets Google Calendar Square Base44 ChatGPT Instagram and basic social media tools Experience with every platform is not required. Schedule \& Work Environment Part\-time: approximately 20–25 hours per week Monday through Friday Primarily remote Occasional in\-person meetings in the Phoenix area No regular practice or competition attendance required This is a small, fast\-moving organization, so priorities can change throughout the year. The right person will be comfortable working in an environment where programs are growing and systems continue to evolve. Growth Opportunity Phoenix Youth Track Club is growing quickly. Our long\-term goal is to expand into additional sports, programs, and locations. We are looking for someone who is excited about joining during the early stages of that growth and helping build the operational structure that supports it. For the right person, this position is intended to grow into a full\-time leadership role with increasing responsibility for the organization's day\-to\-day operations. As the organization grows, our goal is for the Operations Manager to increasingly take ownership of operations while leadership focuses on coaching, program development, partnerships, and expansion. What Success Looks Like Within the first few months, the successful candidate should be able to independently manage their core responsibilities, keep deadlines and program information organized, provide strong support to coaches, and help families experience a noticeably professional and responsive organization. Application Process Please submit your résumé through Indeed. Selected applicants will be invited to an initial phone interview. Final candidates will then participate in an in\-person interview. We are especially interested in applicants who enjoy organization, take ownership of their work, communicate well, and want to grow with an expanding youth sports organization. Pay: $20\.00 \- $25\.00 per hour Expected hours: 20\.0 – 25\.0 per week Benefits: * Flexible schedule Work Location: Remote