Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day\-to\-day functioning through exceptional organizational skills and proactive support. Your energy and efficiency will help foster a productive environment, enabling our team to focus on their core responsibilities. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace. We are looking for someone that can have a great energy when putting patients on treatment and helping with translating Spanish paperwork. Duties Manage front desk operations, including greeting visitors and directing phone calls using multi\-line phone systems with professionalism and courtesy Handle data entry tasks accurately within spreadsheets and office management software, maintaining organized records and files Support calendar management by scheduling meetings, appointments, and coordinating events efficiently Assist with clerical duties such as filing, word processing, and preparing documents using productivity software like Microsoft Office Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client communication efforts Maintain office supplies inventory and coordinate office management activities to ensure a well\-functioning workspace Utilize computer skills to perform technical tasks, including data entry, document formatting, and basic troubleshooting of office equipment Rotating patients on the floor, Experience Prior office experience or administrative experience demonstrating strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data management tools Experience with Vagaro or similar accounting software is a plus for handling basic financial tasks Bilingual abilities are highly desirable to support diverse client and team communication Excellent phone etiquette and experience managing multi\-line phone systems to ensure clear and professional communication Demonstrated ability to prioritize tasks effectively while managing time efficiently in a fast\-paced environment * Personal assistant or front desk experience that highlights strong customer service skills and professionalism Join us as an Administrative Assistant and become an integral part of a dedicated team committed to excellence! Your enthusiasm, technical proficiency, and organizational prowess will help drive our success forward. We value energetic individuals eager to grow their career in a supportive environment that recognizes your contributions. Pay: $19\.00 \- $20\.00 per hour Expected hours: 25\.0 per week Work Location: In person