Recording Coordinator

Need help with applying? Visit our Talent Acquisition pageherefor application guidance and resources. VISION El Paso County will be a trusted regional leader known for excellence in county service delivery. PURPOSE We provide essential public services to the Pikes Peak Region in support of our residents, businesses, and communities, enhancing the freedom for all to thrive. VALUES Service Focused • Collaborative • Accountable • Trustworthy • Transparent Job Summary --------------- Hiring Range: $44,000\.00 \- $48,000\.00 annually This is an in\-person position and is not eligible for remote work. This position has an anticipated work schedule of Monday – Friday, 8:00am \- 5:00pm; to include Saturday rotation 8:00am to 1:30pm, subject to change. Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications. Responsible for the integrated process to record, preserve, and index all documents, as set by statutory mandate, which establishes legal rights to property, as well as the issuance and registration of marriage licenses and certificates and cash management associated with revenues and fees as required by law. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in\-person presence as an essential job function. Essential Duties/Responsibilities ------------------------------------- Examines and analyzes legal documentation submitted for land record recording, including deeds, land surveys, plats, UCC filings, and liens, ensuring accuracy and enforcing compliance with appropriate statutory regulations. Assesses and collects all associated fees as required by law, and performs self\-audit and reconciliation on a daily basis. Issues marriage licenses and registers marriage certificates. Uses judgment and enforcement authority, either independently or under supervision, to accept or reject legal documentation based on the determination of compliance as dictated by state statutes, legislative mandates, and administrative directives. Advises clients on requirements associated with compliance, making recommendations on a particular course of action to those failing to comply. Executes quality assurance measures in reviewing the integrity of all recorded documents, adhering to permanent preservation guidelines as required by State statutes, legislative mandates and administrative directives. Ensures all records conform to indexing standards and legislative deadlines for public review and research, working to resolve any quality problems or inconsistencies. Assists the public in person, by phone, through email, and in writing regarding recording, marriage license, and record copy and search procedures and requirements. Works to resolve complex transactions, utilizing negotiation and problem\-resolution skills with sensitivity to the client's needs and expectations. Achieves significant expertise with related records management equipment, practices, policies, standards, and/or procedures. Provides input regarding new projects, equipment evaluation, production and quality standards. Serves as a liaison between Clerk \& Recorder's Office, representatives of business and industry, trade and professional associations and clients. Provides or disseminates information, both verbally and in writing, regarding statutory changes and/or policy modifications. As directed, assists in other departments and/or with County\-wide events. Assists with election duties as required. Performs other duties as required. Supervision Exercised: This classification does not have supervisory authority and requires no supervision or direction of others. Supervision Received: Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Qualifications ------------------ Knowledge, Skills \& Abilities Must be detail\-oriented and ensure accuracy in work. Ability to enter data in applicable databases timely and accurately. Strong problem\-solving, reasoning, negotiation and communication skills Ability to establish and maintain effective working relationships. Ability to provide excellent customer service. Ability to perform computations for fee assessments associated with land record and marriage license laws and regulations; proficiency in cash management. Capacity to commit to and take action, even in uncertain situations, making sound and timely decisions necessary to ensure compliance with laws, regulations, directives, and associated policies. Ability to set goals and priorities for specific tasks and assignments; remains open to change and new information; effectively deals with pressure and ambiguity. Proficiency in Microsoft Office, including Word, Excel, and Outlook. Maintain regular and punctual attendance. Required Education \& Experience High school diploma or equivalent education. Two years of customer service or administrative experience. Preferred Education \& Experience Experience, coursework, and/or training in land records, public records, legal, accounting, and/or government. Licenses/Certificates Successfully sworn in as an agent of the Clerk \& Recorder's Office to discharge the duties conveyed by CRS 42\-1\-210 within 30 days of employment. Must possess and maintain a valid driver's license. Must successfully complete and maintain any required federal, state, or local criminal history background checks, clearances, or security screenings associated with the duties of the position. Pre\-Employment Requirements Must pass conditional post\-offer background investigation, motor vehicle record check, and drug screen. Work Conditions ------------------- Duties are performed primarily in an office environment; however, all employees may be asked to drive during the course and scope of their duties. At times, it may be necessary for staff to travel to training and/or meetings or work additional hours to meet the responsibilities of the position, including Saturdays. Additionally, employees may be dispatched to other Office facilities throughout the workday or to various other locations throughout the County to represent the Office, especially during election cycles. The classification specification above is intended to describe the general nature of work, key responsibilities, and minimum qualifications. Minimum qualifications reflect the baseline experience required for the classification. Departments may establish additional or preferred qualifications to address operational needs, assignment complexity, and specialized functions, provided such qualifications are job\-related, consistent with the intent of the classification, and as approved by the Human Resources department. Specific job assignments, duties, education, experience, licenses/certifications, and working conditions may vary based on the department or office's needs and the requirements of the assigned position. Changes to this classification specification may only be made by the Human Resources Department. El Paso County is an E\-Verify and Equal Opportunity Employer. El Paso County adheres to Federal drug screening guidelines and requires a pre\-employment drug screen. Full\-time employees are eligible for the following benefits: Medical, dental, and vision benefits Paid vacation, sick, and personal leave 11 paid holidays Onsite health centers Onsite fitness centers Reach Your Peak wellness program Short and long term disability Life insurance Flexible spending accounts to include dependent care Employee assistance program Tuition reimbursement Retirement plan Deferred compensation (457b) Click on links for detailed benefits information and the El Paso County Retirement Plan website. 01 How did you learn of this position? I am currently employed by EPC El Paso County Website Indeed.com Employee Referral Social Media (Twitter/Facebook) LinkedIn University/College Career Site Industry\-specific Career Site Professional Membership Career Site Career Fair Other 02 Do you have a high school diploma or equivalent education? Yes No 03 Do you have two years or more of customer service or administrative experience? Yes No 04 Please describe your customer service or administrative experience. If not applicable, please put N/A. 05 Do you have experience, coursework, and/or training in land records, public records, legal, accounting, and/or government? Yes No 06 Please describe your experience, coursework, and/or training in land records, public records, legal, accounting, and/or government. If not applicable, please put N/A. 07 Do you possess a valid driver’s license? Yes No 08 This position requires the selected candidate to meet all legal and administrative requirements to be sworn in as an agent of the Clerk \& Recorder’s Office and discharge the duties conveyed by C.R.S. § 42\-1\-210 within 30 days of employment. These requirements include, but are not limited to, being registered to vote in Colorado. If selected, will you be able to meet all applicable requirements and complete the swearing\-in process within 30 days of employment? Yes No 09 Would you be willing and able to successfully complete and maintain any required federal, state, or local criminal history background checks, clearances, or security screenings associated with the duties of the position? Yes No 10 Have you read, and do you accept the work conditions as outlined in the job posting? Yes No Required Question