Personal Assistant

Overview We are seeking a highly organized and proactive Personal Assistant to provide exceptional administrative and operational support to our executive team. This dynamic role offers an exciting opportunity to streamline daily activities, coordinate complex schedules, and facilitate seamless communication across departments. The ideal candidate will demonstrate a passion for efficiency, attention to detail, and an energetic approach to managing multiple priorities in a fast\-paced environment. Join us and be a vital part of empowering leadership to focus on strategic initiatives while ensuring smooth day\-to\-day operations. Duties Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and Google Workspace. Handle internal communication efficiently by drafting emails, memos, and reports with excellent writing skills while maintaining confidentiality. Organize and plan events, meetings, and conferences from logistics to follow\-up, ensuring all details are meticulously handled. Assist with bookkeeping tasks such as data entry, invoicing, and using QuickBooks to support financial record\-keeping. Support project coordination efforts by tracking deadlines, preparing documentation, and collaborating with teams across departments. Facilitate office management duties including filing, organizing documents, managing multi\-line phone systems, and overseeing office supplies inventory. Prepare presentations and transcriptions using productivity software; support video conferencing via Zoom or Microsoft Teams for remote meetings. Qualifications Proven experience as a Personal Assistant or Executive Assistant with strong office management skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity software. Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment. Strong typing skills combined with experience in transcription and data entry tasks. Familiarity with bookkeeping tools such as QuickBooks and general office procedures including filing systems. Exceptional communication skills with professional phone etiquette and the ability to handle confidential information discreetly. Experience coordinating business travel arrangements and organizing events or meetings from start to finish. Technical proficiency with video conferencing software (Zoom, Microsoft Teams) and multi\-line phone systems. Ability to work independently while collaborating seamlessly with C\-suite executives and internal teams. Join us in this vibrant role where your organizational prowess will empower leadership success! We value dedicated professionals eager to make an impact through exceptional administrative support—apply today! Pay: $22\.50 \- $30\.00 per hour Education: Bachelor's (Required) Experience: Personal assistant: 1 year (Required) Ability to Commute: * Buffalo, NY 14206 (Required) Work Location: In person