Full-Time Office Administrator / Front Desk Receptionist

About the Position A leading roofing and construction company in Woodland Hills is seeking a highly organized, reliable and motivated individual to join our office team as a full\-time Office Assistant / Administrative Assistant. This is an entry\-level position, and we are willing to train the right person. Previous office or administrative experience is preferred but not required. More importantly, we are looking for someone who is competent, learns quickly, takes initiative, has good common sense and is eager to learn. Our office is busy and fast\-paced. Construction schedules, customer needs and job\-site priorities can change throughout the day. The right candidate must be adaptable, organized and able to remain professional and composed when priorities shift. Responsibilities Answer and manage incoming phone calls professionally Schedule appointments and coordinate calendars Respond to customer and vendor emails Perform data entry and maintain accurate records Organize, file and scan documents Assist with preparing proposals and contracts Assist with permits and related documentation Order and coordinate construction materials Follow up with customers regarding appointments, proposals and ongoing projects Communicate and coordinate with estimators, field crews and management Assist with QuickBooks\-related administrative tasks Use Microsoft Office, including Word, Excel and Outlook Maintain organized digital and physical files Perform general front\-office and administrative duties as needed What We're Looking For Organization is one of the most important qualities for this position. The ideal candidate is: Highly organized and detail\-oriented Reliable and punctual Professional and confident on the phone A quick learner who can retain information and follow instructions Comfortable multitasking and managing changing priorities Able to work independently without constant supervision A team player who communicates well with others Able to remain calm and professional under pressure Comfortable receiving direct feedback and making adjustments quickly Proactive and willing to take initiative Comfortable communicating with customers, vendors and construction crews Computer proficient and comfortable learning new programs and systems Qualifications English fluency required Previous office, receptionist or administrative experience preferred, but not required Construction or roofing experience is a plus, but not required Microsoft Office and Excel experience preferred QuickBooks experience is a plus Strong written and verbal communication skills Must be dependable and available to work the full Monday–Friday schedule Work Environment This is a full\-time, in\-office position in Woodland Hills, CA. This is not a remote or hybrid position. We operate in a fast\-paced construction environment where schedules and priorities frequently change. The successful candidate will be someone who can adapt quickly, stay organized, communicate clearly and keep things moving even during busy days. Compensation \& Benefits Starting pay: $18\.50 per hour Full\-time, Monday–Friday, 8 AM – 5 PM On\-the\-job training Paid sick leave and other benefits as required by applicable law Opportunity to learn and grow within the roofing and construction industry We are looking for someone who wants to become a dependable part of our team—not simply someone looking for a temporary position. If you are organized, reliable, motivated and eager to learn, we encourage you to apply. Please submit your resume along with a brief introduction telling us about yourself and why you would be a good fit for this position. Pay: $18\.50 \- $22\.00 per hour Expected hours: 40\.0 per week Benefits: Employee discount Free parking On\-the\-job training Paid training Ability to Commute: * Woodland Hills, CA 91367 (Required) Work Location: In person