Accounts Payable Clerk/Administrative Assistant

Job Summary We are seeking a detail\-oriented, reliable, enthusiastic, and proactive Accounts Payable Clerk/Administrative Assistant to join our team. This role offers an exciting opportunity to contribute to the smooth operation of our financial processes while providing essential administrative support across departments. The ideal candidate will possess strong organizational skills, professional etiquette, a solid understanding of accounting principles, and experience with various financial software systems. Your energetic approach and commitment to accuracy will help ensure timely invoice processing, data management, and compliance with company policies. This position is mostly in\-person, however there could be some opportunities for a hybrid telework schedule. Duties Process and verify invoices using financial software such as QuickBooks and Ramp, ensuring accuracy and adherence to company policies Perform data entry of accounts payable transactions with precision, utilizing tools like Excel spreadsheets and accounting systems Reconcile accounts payable transactions and prepare journal entries for general ledger updates in accordance with GAAP (Generally Accepted Accounting Principles) Manage accounts receivable functions, including invoice generation and collection follow\-up to support cash flow management Maintain confidentiality of sensitive financial and personnel information while handling administrative tasks efficiently Assist in month\-end closing activities by preparing account reconciliations and supporting documentation for audits Perform general administrative duties as need (to include, but not limited to: scheduling meetings, managing correspondence, and maintaining organized filing systems) Manage the company's inventory software called WISK Skills Experience with accounting software such as QuickBooks is required Strong understanding of accounting concepts including double\-entry bookkeeping, debits \& credits, journal entries, and general ledger reconciliation Knowledge of financial compliance standards Ability to handle confidential information discreetly while maintaining high levels of accuracy in data entry and record keeping Excellent analysis skills for account reconciliation, discrepancy resolution, and financial reporting support Skilled in using spreadsheets for data analysis, report generation, and process automation through Excel formulas and functions Skilled in Adobe Acrobat, Word, Outlook, and other commonly used computer software Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment Exceptional communication skills to collaborate across departments and assist team members efficiently Ability to self\-motivated and take initiative to learn new tasks as needed Join us in a role that combines vital financial responsibilities with meaningful administrative support! We’re dedicated to fostering a vibrant work environment where your expertise makes a real impact. If you thrive on precision, enjoy working with cutting\-edge financial tools, and are eager to grow your career in accounting and administration—this is the opportunity for you! Pay: $18\.00 \- $20\.00 per hour Benefits: Flexible schedule Opportunities for advancement Paid sick time Paid time off * Work from home Work Location: Hybrid remote in Beaufort, NC 28516