Executive Assistant marketing program manager

Job Summary We are seeking a dynamic and highly organized Executive Assistant Marketing Program Manager to join our team. This pivotal role combines executive administrative support with project management expertise to drive marketing initiatives forward. You will serve as a key liaison between senior leadership, marketing teams, and external partners, ensuring seamless communication, efficient project coordination, and flawless execution of marketing programs. Your energetic approach and meticulous attention to detail will help elevate our brand presence and operational efficiency. This paid position offers an exciting opportunity for a proactive professional eager to make a significant impact within a fast\-paced environment. Responsibilities Provide comprehensive administrative support to senior marketing executives, including calendar management, scheduling meetings, and coordinating business travel arrangements. Manage and prioritize multiple projects simultaneously, ensuring deadlines are met and deliverables align with strategic goals. Organize and facilitate marketing events, conferences, and internal meetings by handling logistics, venue arrangements, and vendor communications. Collaborate closely with cross\-functional teams to streamline internal communication and ensure alignment on marketing initiatives. Maintain accurate records through data entry, filing systems, bookkeeping using QuickBooks or similar software, and managing confidential information with discretion. Prepare professional correspondence, reports, presentations, and proofreading documents to ensure clarity and accuracy. Utilize video conferencing software for virtual meetings; handle technical setup and troubleshoot issues as needed. Skills Proven experience in office management, administrative support, or as a personal assistant within a corporate environment. Strong organizational skills with the ability to manage multiple priorities efficiently. Excellent written and verbal communication skills with professional phone etiquette. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and data entry tools. Experience with project coordination and project management methodologies to keep initiatives on track. Familiarity with event planning from concept through execution; experience organizing large\-scale events is a plus. Technical proficiency in video conferencing software (such as Zoom or Microsoft Teams) and familiarity with office equipment including multi\-line phone systems. Ability to handle confidential information responsibly while maintaining professionalism at all times. Strong typing skills for transcription, note\-taking, and quick documentation during meetings or calls. Knowledge of bookkeeping practices using QuickBooks or similar accounting software; experience with business travel arrangements is desirable. Exceptional attention to detail for proofreading documents and managing schedules accurately; experience in clerical tasks such as filing and data entry is essential. Join us in this energetic role where your organizational prowess will empower our marketing team’s success! We value proactive individuals who thrive on collaboration with C\-suite executives and are passionate about delivering excellence in every task they undertake. Pay: $15\.00 \- $30\.00 per hour Work Location: Hybrid remote in Middletown, NJ (Monmouth County)