Office Manager/Bookkeeper

Job Overview We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines efficient office management with accurate financial record\-keeping to ensure smooth daily operations. You will be the go\-to person for administrative support, client communication, and bookkeeping tasks, creating a welcoming environment for staff and visitors alike. Your proactive approach and technical proficiency will help foster productivity, streamline processes, and maintain financial accuracy. If you thrive in a fast\-paced setting and possess excellent organizational skills, this is the perfect opportunity to make a meaningful impact! Responsibilities Manage daily office operations, including front desk duties, greeting visitors, and handling multi\-line phone systems with professionalism and courtesy Oversee calendar management, scheduling appointments, meetings, and coordinating events efficiently Maintain accurate financial records using QuickBooks including invoicing, expense tracking, and bank reconciliations Perform data entry tasks with precision, ensuring all records are up\-to\-date and properly filed both digitally (using Google Workspace and Microsoft Office) and physically Provide exceptional customer service by addressing client inquiries via phone or email promptly and professionally Support administrative functions such as proofreading documents, preparing reports, managing spreadsheets, and handling correspondence with attention to detail Assist with office supply inventory management and ensure the office environment remains organized and welcoming Requirements Proven experience in office management or administrative roles with strong clerical skills Demonstrated proficiency in QuickBooks for bookkeeping tasks Excellent computer literacy across productivity software including Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and data management tools Strong organizational skills with the ability to multitask effectively in a busy environment Exceptional communication skills, including phone etiquette and client interaction in bilingual settings (fluency in additional languages is a plus) Experience managing multi\-line phone systems and front desk responsibilities Ability to handle sensitive information discreetly while maintaining high accuracy in data entry and recordkeeping Personal assistant experience or calendar management expertise is highly desirable Knowledge of spreadsheets, proofreading techniques, filing systems, and time management strategies Join us to be part of an energetic team dedicated to excellence! We value proactive individuals who bring enthusiasm, technical proficiency, and a customer\-focused mindset. This paid position offers an exciting opportunity to develop your skills while supporting our vibrant work environment. Pay: $24\.00 \- $30\.00 per hour Benefits: 401(k) 401(k) matching Flexible schedule Health insurance * Paid time off Work Location: In person