Executive Assistant to the Founder

Job Summary We are seeking a dynamic and highly organized Executive Assistant to support the Founder of our innovative organization. This vital role involves managing complex schedules, coordinating projects, and handling a wide range of administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional communication skills, technical proficiency, and a proactive approach to problem\-solving. Join us to empower our leadership team and contribute to the seamless operation of our organization’s vision. Duties Manage and coordinate the Founder’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software Serve as the primary point of contact for internal and external communication, demonstrating excellent phone etiquette and professionalism Organize and facilitate events, meetings, and conferences, including venue booking, catering arrangements, and logistical planning Prepare, proofread, and transcribe documents, reports, presentations, and correspondence with accuracy and attention to detail Handle confidential information with integrity while supporting bookkeeping tasks using QuickBooks and performing basic office management duties such as filing, data entry, and record keeping Coordinate project activities across teams to ensure timely completion of initiatives using project management tools Support personal tasks for the Founder as needed, including personal shopping, appointment scheduling, and other administrative support functions Skills Proven experience as an executive assistant or personal assistant with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing platforms such as Zoom or Microsoft Teams Skilled in event planning, project coordination, office management, and handling multiple priorities efficiently Excellent typing speed combined with strong writing skills for proofreading and transcription tasks Familiarity with bookkeeping software like QuickBooks and experience managing business travel arrangements Strong internal communication skills with the ability to collaborate effectively with C\-suite executives and team members Ability to handle confidential information discreetly while maintaining high levels of professionalism Exceptional organizational skills with a keen eye for detail to ensure accuracy in all tasks undertaken Adept at managing multi\-line phone systems, filing systems, and front desk responsibilities Join us in this exciting role where your expertise will directly impact our organization’s success! We value energetic professionals who are eager to contribute their skills in a vibrant environment that fosters growth and innovation. All positions are paid roles committed to supporting your career development while delivering meaningful work. Pay: $53,000\.00 \- $62,000\.00 per year Benefits: Dental insurance Health insurance Paid time off Professional development assistance * Vision insurance Work Location: In person