Scheduling Coordinator

Job Summary We are seeking an energetic and highly organized Scheduling Coordinator to join our dynamic team! In this vital role, you will manage complex appointment calendars, coordinate schedules across multiple departments, and ensure seamless communication between clients, staff, and vendors. Your proactive approach and exceptional organizational skills will help optimize daily operations, enhance productivity, and deliver outstanding customer support. This paid position offers an exciting opportunity to contribute to a fast\-paced environment where your multitasking abilities and technical proficiency will shine. Duties Manage and maintain detailed appointment calendars using productivity software such as Microsoft Office and Google Workspace. Coordinate scheduling for meetings, appointments, and events across various teams and external clients. Utilize multi\-line phone systems to answer inquiries, provide information, and direct calls efficiently while maintaining professional phone etiquette. Input and update data accurately in spreadsheets, databases like QuickBooks, and other office management systems. Support front desk operations by greeting visitors, handling inquiries, and managing filing systems with meticulous attention to detail. Assist with clerical tasks such as proofreading documents, preparing Word processing materials, and managing correspondence. Collaborate with team members to streamline office workflows, improve time management practices, and ensure client communication is prompt and professional. Experience Proven experience in office management or administrative roles with strong clerical skills. Demonstrated proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, spreadsheets, and productivity software. Familiarity with QuickBooks or similar bookkeeping software is preferred. Excellent computer literacy including data entry, file management, and technical proficiency in office equipment such as multi\-line phone systems. Prior experience in customer service or front desk roles that involved phone communication and client interaction. Bilingual abilities are a plus to support diverse client needs. Strong organizational skills with the ability to multitask effectively while maintaining accuracy under pressure. Previous experience as a medical receptionist or personal assistant is advantageous but not required. Join us as a Scheduling Coordinator where your enthusiasm for organization meets your passion for delivering exceptional support! This role is perfect for someone eager to grow their career in a vibrant environment that values efficiency, professionalism, and proactive service delivery. Pay: $26\.51 \- $31\.93 per hour Benefits: 401(k) Dental insurance Employee assistance program Flexible schedule Health insurance Life insurance Paid time off * Professional development assistance Work Location: Hybrid remote in Washington, DC 20005