Front Office Coordinator

Job Overview We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure seamless communication across departments. Your energy, professionalism, and attention to detail will help create a positive environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting our mission to deliver exceptional service. Duties Greet visitors and clients warmly, ensuring a professional and friendly first impression at all times Manage multi\-line phone systems efficiently, directing calls accurately and courteously Handle all incoming correspondence, including emails, mail, and deliveries with promptness and precision Maintain organized front desk areas, including reception area, conference rooms, and waiting spaces Support office management tasks such as scheduling appointments, coordinating meetings, and maintaining calendars Utilize productivity software like Microsoft Office (Word, Excel) and spreadsheets to prepare reports and track data Perform data entry with accuracy into various systems such as QuickBooks for invoicing or client records Assist with clerical duties including filing, document processing, and maintaining office supplies inventory Provide excellent customer service by addressing inquiries promptly and professionally via phone or in person Support administrative functions by preparing correspondence, managing client communication, and handling phone etiquette Skills Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel) and familiarity with productivity software Experience with multi\-line phone systems and professional phone communication skills Bilingual abilities are highly desirable to effectively serve diverse clients and team members Demonstrated office management experience with excellent organizational skills and attention to detail Ability to perform data entry accurately while managing multiple priorities efficiently Previous clerical or administrative experience in a busy office environment is preferred Exceptional customer service skills coupled with professional phone etiquette and interpersonal communication abilities Strong time management skills to prioritize tasks effectively in a fast\-paced setting Technical proficiency in using spreadsheets, word processing tools, and client management systems like QuickBooks or similar software Personal assistant or front desk experience that showcases reliability and proactive support capabilities Join us as a Front Office Coordinator where your enthusiasm fuels our welcoming environment! Your organizational prowess will ensure our operations run smoothly while delivering outstanding support to clients and colleagues. If you thrive in lively settings where every day brings new opportunities to make a positive impact—this is the role for you! Pay: $15\.00 \- $18\.00 per hour Work Location: In person