Office Manager

Overview We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures smooth administrative functions, effective communication, and efficient management of office resources. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for creating a productive workplace. As an Office Manager, you will be the backbone of our administrative team, supporting staff, managing client interactions, and maintaining a welcoming and professional atmosphere. Responsibilities Manage front desk operations, including ,answering multi\-line phone systems, and directing calls with professional phone etiquette. Oversee office management tasks such as supply procurement, filing systems, and maintaining office equipment. Utilize productivity software including Microsoft Office (Word, Excel, Outlook) and Google Workspace to prepare documents, spreadsheets, and correspondence. Perform data entry and bookkeeping duties using QuickBooks or similar accounting software to ensure accurate financial records. Coordinate calendar management and scheduling for staff appointments, meetings, and client engagements while ensuring efficient time management. Support client communication and customer service efforts by providing prompt assistance via phone or email. Maintain organized filing systems—both digital and physical—and ensure all records are up\-to\-date and easily accessible. Assist with clerical tasks such as proofreading documents, managing invoices, and supporting administrative projects as needed. Provide additional support as a personal assistant or medical/dental receptionist when required to enhance office productivity. Experience Proven experience in office management or administrative roles with a strong background in clerical work and customer service. Familiarity with office productivity tools including Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry software. Experience handling multi\-line phone systems and managing front desk operations in a fast\-paced environment. Knowledge of bookkeeping practices using QuickBooks or similar accounting platforms is highly desirable. Bilingual abilities are a plus to effectively communicate with diverse clients and team members. Demonstrated organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail. Previous experience in medical or dental reception is advantageous but not required; relevant personal assistant experience is also valued. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We are committed to fostering an inclusive environment that supports your growth while ensuring every task is handled with professionalism and enthusiasm. Pay: $28\.00 \- $40\.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off * Vision insurance Work Location: Hybrid remote in Citrus Heights, CA 95610