Manager, Accounting and Payroll

JOB TITLE: Manager, Accounting and Payroll DEPARTMENT: Accounting REPORTS TO: Director, Accounting CLASSIFICATION: Full\-Time, Exempt REMOTE WORK ELIGIBILITY: Partial GENERAL SUMMARY Under the guidance of the Director, Accounting, the Manager, Accounting and Payroll is responsible for various accounting operations, including payroll processing, financial reporting, budget preparation, account reconciliations, and audit activities. This role leads Accounts Receivable (AR) and Accounts Payable (AP) staff, ensuring accurate and timely processing of transactions. The Manager oversees regulatory reporting functions, including 1099 filings and unclaimed property (escheat) compliance, and supports the integrity of financial operations across the organization. ESSENTIAL FUNCTIONS Recruit, mentor, develop and successfully manage a team to achieve the strategic objectives and the present and future needs of the department. Create a collaborative work environment by using a performance support process including goal setting, feedback, and development. Complete payroll functions per operating procedure and partner with HR Operations team to ensure timely completion of payroll. Establish and monitor internal controls, workflows, and service levels for AR and AP functions. Review and approve key AR and AP transactions. Serve as escalation point for complex AR and AP issues. Oversee invoice processing, vendor management, and payment runs. Oversee invoicing, collections, aging, and cash application. Manage preparation and filing of Form 1099 reporting. Oversee unclaimed property reporting. Prepare, interpret, and summarize financial data and reports for use by management, funding authorities, and external stakeholders. Perform various account reconciliations, including, but not limited to preparation of adjusting entries, monthly entries for workers compensation, FSA, fringe expenses, payroll, and follow\-up on outstanding items. Reconcile annual audit workpapers for accrued time off and employee 401k contributions to vendor source documents, when applicable. Act as a liaison to one or more divisions, supporting the division through budget preparation to understanding and analysis of the division’s monthly and annual financial reports. Facilitate the annual budget development process including meeting with department heads and providing guidance and recommendations for assigned departments. Manage employee expense reimbursements to ensure timely reimbursement and recording of accounting activity for employee expenses. Review internal 401k monthly contributions and assist with external audits ensuring data integrity and timeliness. Coordinate Millage Agreed Upon Procedures quarterly review and annual audit. Coordinate the organization’s employee credit card program. Provide support to the Accounting department for annual audits and tax filings. Foster, promote, and support Inclusion, Diversity, Equity, and Access (IDEA) through the DIA values, active listening, embracing difference, and engaging with empathy to promote a culture of belonging among internal and external stakeholders. Perform other duties as assigned. QUALIFICATIONS EDUCATION AND EXPERIENCE Bachelor’s degree in accounting or a related field required. Six (6\) years of experience in accounting required. Three (3\) years of direct supervisory experience required. Nonprofit accounting experience preferred. Additional experience may be substituted for degree requirement. KNOWLEDGE, SKILLS AND ABILITIES Must possess leadership skills and the ability to lead a team to meet strategic goals supporting the museum strategy and vision. Demonstrated collaboration skills to work across departments and divisions internally and with diverse stakeholders externally. Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP) and internal controls. Knowledge of accounting principles for the non\-profit industry preferred. Ability to supervise and develop staff. Demonstrated organizational skills to plan, manage, prioritize, and complete multiple on\-going projects to meet deadlines and goals. Proficiency with accounting systems, NetSuite preferred. Demonstrated ability to share complex information, ideas, and instructions clearly, effectively, and professionally to diverse audiences through talking or writing. Must work as a team player Must possess a demonstrated understanding of ethical business conduct and professional practices including maintenance and protection of confidential and sensitive information. Ability to work occasional weekend and evening hours as needed. Must be proficient in the latest version of Office 365\. Must have proficiency in the use of remote work technology such as scheduling with, connecting to, and using digital collaboration platforms such as Microsoft Teams. Must be able to establish and maintain professional, productive and courteous interactions that promote positive teamwork. This encompasses going beyond giving and receiving instructions and includes but is not limited to (a) performing work activities requiring interacting or speaking with others; and (b) responding appropriately to constructive feedback or suggestions for improvement from a supervisor. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Upon receiving notice, reasonable accommodations may be made, if possible, to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate and exchange accurate information using various methods including in\-person, telephone and email.