Administrative Assistant/Bookkeeper

We are looking for a responsible Administrative Assistant / Bookkeeper to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant \& Bookkeeper include providing direct support to the owner as well as assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant / Bookkeeper responsibilities include managing multiple business checking accounts, making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant / Bookkeeper should ensure the efficient and smooth day\-to\-day operation of our office. Responsibilities Manage \& Reconcile Multiple Company Checking Accounts Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant, Bookkeeper At least two years of Accounting experience Proficiency in QuickBooks \& other accounting software programs Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi\-task High School degree; additional qualification as an Administrative assistant, Secretary or Bookkeeper will be a plus Job Type: Full\-time Pay: $20\.00 \- $25\.00 per hour Education: High school or equivalent (Preferred) Experience: Administrative Assistants \& Receptionists: 2 years (Preferred) Bookkeeping: 2 years (Preferred) Work Location: In person