WIC - Senior Administrative Assistant

JOB SUMMARY The Senior Administrative Assistant facilitates the WIC program by providing high\-level administrative and operational support to ensure efficient program operations. This position facilitates clerical workflows, financial processes, and quality assurance efforts while supporting clinical services and maintaining compliance with departmental standards. ESSENTIAL FUNCTIONS The following list highlights the main responsibilities of this position. While it covers the core tasks, it may not include every duty that could be assigned. Employees may be asked to take on other responsibilities as needed to support the team and department. Provides administrative support to senior management, including scheduling, communications, and documentation. Responds to inquiries regarding departmental operations and resolves public concerns. Organizes and maintains departmental records, manuals, and digital content. Coordinates clerical workflows and assists with client assessments to support clinical operations. Manages financial processes, including accounts payable/receivable, purchase orders, invoices, and budget adjustments. Assists with budget preparation and monitors petty cash and inventory levels. Coordinates procurement of supplies and equipment; liaises with vendors and assists with grant and contract administration. Maintains a clean and sanitary WIC facility and reports maintenance needs. Oversees administrative logistics such as timekeeping, travel coordination, mail distribution, and vehicle maintenance. Performs other related duties as assigned to support program operations. MINIMUM REQUIREMENTS \& PREFERRED QUALIFICATIONS MINIMUM REQUIREMENTS High school diploma or GED equivalent. Four (4\) years of administrative experience in an office or program support setting; OR a comparable combination of education and experience that demonstrates the ability to perform the essential functions of the role. Valid Texas driver’s license with acceptable driving record, or ability to obtain within 30 days of hire. PREFERRED QUALIFICATIONS Sixty (60\) hours of college coursework. Prior experience in a public health or clinical setting. COMPETENCIES AND ENVIRONMENT KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of administrative procedures, office systems, and recordkeeping practices. Knowledge of basic accounting principles and budget tracking. Skill in using standard office software, including word processing, spreadsheets, and databases. Strong written and verbal communication skills. Ability to manage complex workflows and prioritize tasks effectively. Ability to interpret and apply policies, procedures, and regulations. Ability to maintain confidentiality and handle sensitive information appropriately. Ability to work independently and collaboratively in a team environment. PHYSICAL DEMANDS This position requires lifting up to 45 pounds occasionally. Frequent activities include sitting, handling, fine dexterity, vision, hearing, and talking. Occasional activities include standing, walking, pushing/pulling, reaching, and carrying. Rare activities include kneeling, crouching, bending, twisting, climbing, balancing, and using foot controls. WORK ENVIRONMENT Work is primarily performed in a clinic setting with exposure to infectious diseases and occasional exposure to bloodborne pathogens, hazardous chemicals, and irate individuals. This is a safety\-sensitive position requiring adherence to health and safety protocols. Immunizations are recommended but not mandatory. The WIC program covers costs for those who choose to receive them, and team members may decline any or all immunizations. The City of San Marcos offers its employees a broad range of benefits to enhance their personal and occupational lives. We are committed to a total rewards strategy that provides employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance. 2023 Benefits Guide BENEFITS Medical, Dental \& Vision Coverage United Healthcare + Choice Plus PPO Plan + Prescription Drug Plan + Wellness Initiatives + Virtual Doctor Visits 24/7 + Dental Plan Davis Vision Insurance + Base Vision Plan + Premium Vision Plan + Laser Vision Correction discounts Retirement Texas MunicipalRetirement System (TMRS) Mission Square Retirement Corporation \- optional 457\-deferred compensation plan \& Roth IRA ADDITIONAL BENEFITS Flexible Spending Accounts City paid Life and AD\&D Insurance Voluntary Life, AD\&D and Long Term Disability insurance Employee Assistance Program Vacation Sick Leave Holidays Longevity Pay Tuition Reimbursement Activity Center Membership Direct Deposit The City of San Marcos strives to provide employees with an opportunity for a flexible and positive work/life balance. Employees in eligible positions are offered remote telework options of up to two days per week or 40% of an employee's scheduled work hours. Remote telework eligibility will be determined by department directors to ensure the City provides quality services. Closing Date/Time: 7/21/2026 11:59 PM Central ### City of San Marcos, TX 512\-393\-8060 The City of San Marcos is dedicated to providing excellent service to our residents and maintaining our high quality of life. Business, industry, education, retail, and government make up the backbone of the San Marcos economy. The City of San Marcos works closely with all of our community partners to help our community become a thriving, job\-producing city with opportunities for all. Show more WIC \- Senior Administrative Assistant ========================================== San Marcos, TX San Marcos, Texas United States View Map Salary: $48,235\.20 \- $60,278\.40 Annually USD Posted: Jul 14, 2026 Location: San Marcos,Texas Full Time Clerical and Administrative Support