Executive Administrative Assistant

Job Summary A small highly custom home builder/general contractor are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the owner/operator. The ideal candidate will be trustworthy, hardworking, dependable, detail\-oriented, and motivated to do a good job. This role involves managing calendars, assisting customers with selections, providing appointment reminders to staff, coordinating projects, handling correspondence, writing checks and data entry in a casual but professional office. Responsibilities Manage and coordinate executive calendars using Microsoft Outlook Calendar. Receiving invoices and verifying payments, writing checks, entering payments into Quickbooks. Organize and facilitate event planning activities for company functions, meetings, and client engagements. Receive phone calls from customers. Transfer as necessary to correct department or obtain the answer for customers and respond back. Log information into Quickbooks and maintain the paper back up system as shown. Control the well being of the office. Utilize QuickBooks for basic bookkeeping tasks including invoicing, expense tracking, and financial record keeping. This skill can be learned on the job. Perform clerical duties such as typing reports, data entry, proofreading documents, and managing correspondence efficiently. Requirements Experience as an executive administrative support or office management role with strong organizational skills a bonus but not required. Proficiency in Microsoft Office Suite (Word, Excel), Microsoft Outlook Calendar a bonus but not required. Experience with QuickBooks for bookkeeping tasks; knowledge of data entry and filing systems a bonus but not required. People skills a bonus. Typing skills a bonus. Ability to handle project coordination tasks effectively while managing multiple priorities simultaneously. Professionalism in customer service interactions both in person and over the phone at all times. Office experience including front desk responsibilities is preferred; personal assistant experience is a plus. Willingness to work hard and learn in a customer forward environment. Benefits: Flexible schedule Professional development assistance Work Location: In person