Administrative Assistant, President's Office - Part Time

https://jobs.vccs.edu/postings/98224 Virginia, United States PRESIDENT (Southside) Southside Va Community College Title: Administrative Assistant, President's Office \- Part Time Agency: Southside Va Community College Location: Mecklenburg \- 117 FLSA: Nonexempt Hiring Range: $16\.26 \- $22\.00 Full Time or Part Time: Part Time Additional Detail Job Description: Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city. SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society. Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.edu Help keep SVCC President's Office running seamlessly—Come join the team! Provide high\-level administrative support to the President's office while ensuring efficient coordination, confidentiality, and exceptional customer service. Part time position working on the Christanna Campus in Alberta. The admin and office specialist will assist the President's coordinator. Duties and Responsibilities Assist in maintaining and managing the President's calendar, ensuring the President's office is informed of schedule changes, appointments, and potential conflicts Assist with coordinating meeting and event logistics, including scheduling, room reservations, catering arrangements, and on\-site event support. Assist in coordinating the President’s travel arrangements, including travel authorizations, reservations, itineraries, accommodations, transportation, and related logistics. Assist in providing administrative support for the presidential initiatives, leadership programs, and special projects. Prepare and organize correspondence, reports, agendas, meeting materials, minutes, and other documents for the President’s Office, including follow\-up on action items as needed. Greet visitors, professionally screen incoming calls, and route inquiries to the appropriate individual Prepare and coordinate the distribution of mailings and communications from the President’s Office. Maintain and update mailing lists and contact databases for retirees, college supporters, special guests, and other constituents to support effective communication and outreach efforts. Monitor office supply inventories, prepare orders as needed, and submit and track purchase orders through the state procurement system Assist with the planning and coordination of Local Board meetings, receptions, commencement exercises, and other special events Maintain a high level of professionalism, discretion, and confidentiality in handling sensitive information Perform routine office duties, including filing, copying, scanning, and electronic document management Assist with other duties as needed. Minimum Qualifications: High school diploma or equivalent. Strong written and verbal communication, interpersonal, and organizational skills Ability to represent the College and its mission in a professional manner Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information and communications Ability to organize, maintain, and retrieve electronic and hard copy records efficiently Ability to manage multiple priorities and deadlines in a fast\-paced office environment Excellent typing, editing, and proofreading skills with a strong attention to detail Expierence with accurately recording and preparing meeting notes and minutes and work effectively with numerical data Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and Google Workspace applications. Expierence wotking with spreadsheet, database, and data\-entry applications with a high degree of accuracy Strong attention to detail with the ability to anticipate needs and proactively provide support Experience performing administrative duties, office support functions, or related responsibilities Ability to provide strong critical thinking, time management, and prioritization abilities Ability to work effectively both independently and as a member of a team Additional Considerations: Experience supporting senior\-level executives or leadership teams Experience managing calendars, scheduling appointments, and coordinating complex meetings Experience with procurement/purchasing and administrative systems Experience taking and preparing meeting minutes or tracking action items