Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring smooth team operations, providing exceptional support for our merchandising department, with some HR support, and maintaining an efficient work environment. The ideal candidate will bring a positive and proactive attitude, excellent communication skills, innovative thinking, and a passion for organizational excellence while embracing multiple facets of technology. If you thrive in a fast\-paced setting and enjoy multitasking with precision, this opportunity is perfect for you! You will be instrumental in managing daily administrative tasks, coordinating with a remote team and customers, and supporting various office functions to help our team succeed. Duties Manage day\-to\-day tasks for the merchandising department including, but not limited to, supplier communications, team reports and communications and spearheading various field tasks Review field team data weekly and compile reports for the greenhouse team, field team and suppliers Perform data entry and maintain accurate records using spreadsheets, virtual filing systems and internal programs Support in meeting preparation and coordination as needed by Program Director Assist with client communication by preparing correspondence, proofreading documents, and supporting customer support initiatives Coordinate with internal teams to ensure timely completion of administrative projects and maintain high levels of organization Provide personal assistant support when needed, including travel arrangements or special project assistance Balance daily/weekly/yearly routine tasks with a constantly changing and evolving program which will present spontaneous and one time project and tasks Requirements Proven experience in an office environment with strong clerical skills and familiarity with office management procedures Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, spreadsheets, and data entry tools Excellent computer literacy with the ability to quickly adapt to new software or technical platforms Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting Exceptional communication skills—both verbal and written—and the ability to handle phone communication professionally Previous experience in a similar role is a plus, but not required Demonstrated ability to manage time effectively while handling multiple responsibilities simultaneously Join us as an Administrative Assistant and become a key player in fostering an organized, welcoming, and productive team environment! Your enthusiasm for helping others combined with your technical proficiency will make a meaningful impact every day. Pay: $40,000\.00 \- $55,000\.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Parental leave Retirement plan Vision insurance People with a criminal record are encouraged to apply Work Location: In person