Office Assistant

Company Overview Heart Matters Home Health Care is a dedicated non\-medical home health care agency serving the local community, including areas such as Haymarket and surrounding regions. We provide compassionate support to elderly clients, cancer patients, disabled individuals, and those in need of respite care or companionship, ensuring they receive personalized and respectful assistance. Job Summary We are seeking a proactive and detail\-oriented Office Assistant to support our administrative operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various office management tools. As an Office Assistant, you will play a vital role in maintaining efficient office workflows, managing client and staff communications, and ensuring smooth daily operations. Responsibilities Manage phone to handle inquiries from clients, staff, and vendors professionally and efficiently. Perform data entry tasks with accuracy using spreadsheets and productivity software to maintain up\-to\-date records. Provide front desk support by greeting visitors, scheduling appointments, and directing calls with proper phone etiquette. Assist with office management duties such as filing, document proofreading, and organizing administrative materials. Use Microsoft Office Suite, co\-pilot, excel and Google Workspace to prepare reports, correspondence, and other essential documents. Support bookkeeping activities including basic record keeping and invoice processing using QuickBooks or similar software. Coordinate calendar management for staff schedules and client appointments to optimize time utilization. Qualifications Prior experience in an office environment with clerical or administrative responsibilities. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Google Workspace tools. Strong computer literacy with excellent typing speed and data entry skills. Experience handling multi\-line phone systems and providing exceptional customer service. Bilingual abilities are preferred to effectively communicate with diverse clients and team members. Knowledge of office management procedures, filing systems, and basic bookkeeping practices. Excellent organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail. Join our team as an Office Assistant to contribute to a supportive work environment dedicated to delivering exceptional care services through efficient administrative support! Pay: $19\.00 \- $24\.00 per hour Benefits: Flexible schedule Health insurance Paid time off Retirement plan Work Location: In person