Administrative Assistant 2 - College of Business

Job Summary --------------- Central Washington University is recruiting an Administrative Assistant 2 to join our COB Deans Operating team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus\-based position, which means you get to see the lives you are impacting. We're offering a competitive salary plus the awesome CWU benefits. Who we are: We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams. Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find robust academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of \~8,300 students. Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022\-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU \#13 of the Top 20 Best College Towns in the U.S. in 2025\. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus. Tour our campus in Ellensburg here. www.youtube.com/watch?v\=HjdhOegDa9A What we offer: Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator. The Role: The Assistant to the Dean serves as the primary administrative partner and strategic coordinator for the Office of the Dean. This role requires an exceptionally organized, proactive, and highly independent professional who can manage daily operations with minimal supervision. The ideal candidate is a self\-starter who excels at anticipating needs, solving complex problems on the fly, and maintaining absolute discretion. As a key representative of the Dean's Office, this individual must possess a professional demeanor, outstanding diplomatic skills, punctuality, and a collaborative, respectful demeanor. This position directly impacts the vision, mission, and values of Central Washington University by maintaining a welcoming and supportive environment in the College of Business. All employees are expected to uphold and contribute to CWU's vision, mission, and values, fostering a culture of student success and institutional excellence. Job Duties -------------- Assistant to the Dean and Dean's Office: \- Provide administrative assistance to the dean and the dean's office. \- Schedule appointments and establish calendar priorities for the dean and associate dean with appropriate information for each appointment. Schedule and arrange meetings (in person and through Zoom), make room reservations, assure that the dean is briefed on matters for scheduled meetings. \- Develop, prepare and/or assemble materials for meetings. Record and prepare minutes of meetings, agendas, and information packets. \- Develop and implement administrative and office procedures. \- Evaluate administrative and procedural problems and recommend solutions to the dean and/or make changes. Establish mail, filing, inventory maintenance and control systems. \- Assist with college election via Qualtrics. \- Respond to day\-to\-day issues involving the College; keep dean informed. \- Purchasing responsibility for unit. \- Oversee the scheduling and coordination of office space and facilities, including maintenance and repairs when necessary. \- Handle travel arrangements, accommodations, and logistics for the dean, associate dean, and other key stakeholders. \- Submit timely purchase/travel/other invoice inventories to Manager of Strategic Initiatives and Operations. \- Maintain distribution groups and security groups (drive access) using Exchange Admin Center. Add new faculty hired to the instructor table in PeopleSoft. College of Business Support: \- Maintain and create college of business webpages. \- Support MBA program activities and behind the scenes work. \- Assist in establishing new employees in our college. \- Work with departments and staff to develop new media content and promotional materials. \- Review, edit, and print electronic materials for accessibility, readability, and relatability. \- Prepare narrative and/or statistical reports regarding program operations. \- Compose correspondence, printed materials, and/or news releases related to program policies, procedures, and operations; edit materials for accuracy, appearance, readability, and style. \- Use word processing, graphics, statistical, spreadsheet and/or database software. \- Actively engage in recruitment and hiring new employees. \- Under direction of supervisor, order, receive, and maintain office inventory. \- Establish and maintain records and files, record statistical information. \- With supervisor, develop and administer assessment tools that support department goals. \- Conduct research as needed. Other Department Support: \- Maintain college webpages and recruiting pages. \- Organize college mailing initiatives including honor roll. \- Assist with student outreach initiatives to aid in supporting student enrollment and persistence. \- Assist with travel arrangements and logistics. Project Coordination: \- Assist in planning and executing special events, conferences, and meetings hosted by Dean's office, coordinating logistics, invitations, materials, and follow\-up. \- Collaborate with various departments to support cross\-functional projects, initiatives, and administrative processes. \- Perform other duties as assigned. Minimum Qualifications -------------------------- Administrative experience includes office management, directing projects, and supervising and mentoring college students. Knowledge of administrative procedures and business operations. Experience demonstrating strong computer skills to include Microsoft Outlook, OneNote, Word, Excel, Adobe, databases; experience developing and running reports; experience with Teams or Zoom or other remote meeting software. Experience demonstrating success with handling a high volume of customer contact and providing customer service that includes communicating with a wide variety of stakeholders such as other agencies, professionals in the community, internal staff/managers/administrators, Required Qualification (choose appropriate option) students, applicants both verbally and via telephone, email, and written correspondence. Experience organizing, setting up and coordinating events or projects. Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and work environment. OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position. Preferred Qualifications Bachelor's degree (any field) OR any combination of education and experience which clearly demonstrates the ability to perform the essential function of the position. Experience working in higher education. Demonstrated participation in programs designed to promote student success. Ability to incorporate a variety of perspectives and relevant societal issues into everyday conversations. Competencies Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules. Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action. Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support. Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives. Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive. Don't meet every single requirement? At CWU, we're committed to creating a welcoming and genuine workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification, we still encourage you to apply. This could be the opportunity you're looking for! Pay, Benefits, \& Work Schedule ----------------------------------- Salary: This position is based on the range 41 of the Washington State Classification Listing, which has a minimum annual salary of $44,856 and maximum annual salary of $59,760\. In accordance with RCW 49\.58\.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Schedule/Appointment: Monday \- Friday, 8:00am\-5:00pm (1 hour lunch) Working Conditions: Work is performed in an indoor office setting with frequent in\-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time, perform extensive data entry and other computer\-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required. Benefits: CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit Benefits, Perks, and LeaveandTotal Rewards Calculator. An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state\-human\-resources/public\-service\-loan\-forgiveness\-program. How To Apply ---------------- To apply for this position, you must complete the on\-line application and attach: A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting; Resume including work history, education, training; and Contact information for three professional references. Screening Begins: July 27, 2026 \\*Priority will be given to applications received by the screening date. Incomplete applications may not be considered. Contact Information ----------------------- Name: Noah Annett Title: Administrative Assistant 4 \- COBS Deans Operating Email: Noah.Annett@cwu.edu Phone: 509\-963\-1955 Website: cwu.edu Please contact Human Resources at hr@cwu.edu or 509\-963\-1202 if you require technical assistance with the on\-line application process. Conditions of Employment ---------------------------- Background Check/Reference Check Process: Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112\.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access. Notice to Prospective Employees: Affirmative Action/Equal Opportunity Statement Central Washington University is an EEO/AA/Title IX Institution. Central Washington University's policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926\-7501; Telephone 509\-963\-2050; or email crc@cwu.edu. Reasonable Accommodations Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509\-963\-1202\. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability. Annual Security and Fire Safety Report (Clery Act) For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509\-963\-2959 for a paper copy.