Personal Assistant

Job Summary We are seeking a dynamic, highly organized, and proactive Personal Assistant \& Operations Specialist to support leadership and ensure seamless daily operations. This is not a traditional desk job—it is an evolving, multi\-faceted role designed for an adaptable self\-starter. In addition to managing core executive administrative tasks, you will maintain paperwork, assist with customer outreach/sales growth, handle local supply logistics, and confidently step in as an operational representative when the manager is unavailable. The ideal candidate thrives in a fast\-paced environment, balances remote and on\-site tasks effortlessly, and is highly proficient in Microsoft and PDF management platforms. Key Responsibilities Administrative \& Executive Support: Manage and coordinate schedules, draft professional correspondence, maintain paperwork, and assist with document transcription or report preparation with high attention to detail. Data Entry \& Records Management: Input operational data accurately, manage physical and digital filing systems, and oversee general office management tasks. B2B \& Customer Communication: Handle professional phone etiquette and email correspondence with customers, suppliers, and external partners. Assist with customer outreach to help gain potential clients and support sales growth. Managerial Representation: Act as the designated on\-site representative to handle operational needs or lead communications when the manager cannot be present. Logistics \& Supply Support: Run parts, materials, or supplies to warehouses or local sites as operational needs dictate. Event \& Project Coordination: Collaborate on project tracking to ensure deadlines are met, and assist with the logistics of team meetings or vendor visits. Dynamic Scope: Adapt to new responsibilities and workflows as this position expands based on workload and sales base growth. Qualifications \& Skills Experience: Proven experience as a personal assistant, clerical clerk, or in an operational support role. Experience or strong interest in sales and customer acquisition is highly advantageous. Software Proficiency: High literacy in Microsoft Office (specifically Excel, Word, and Outlook) for tracking data, managing calendars, and drafting documentation. Experience utilizing Nitro for document signing, editing, and management. Adaptability \& Independence: Ability to work effectively from home during remote periods while maintaining high self\-motivation. Communication \& Professionalism: Exceptional verbal and written communication skills; ability to interact confidently with everyone from warehouse staff to corporate suppliers. Reliability \& Mobility: Must possess a valid driver’s license and reliable transportation to handle local parts and supply runs. Bookkeeping (Plus): Familiarity with basic bookkeeping practices or QuickBooks is a plus but not required. Position Flexibility \& Growth Work Environment: Hybrid structure offering the ability to work remote at times, balanced with in\-office tasks and local logistics runs. Growth Potential: As a developing position, your responsibilities will expand and evolve depending on the business workload and the growing sales base, offering excellent long\-term career development. Pay: $16\.00 \- $20\.00 per hour Benefits: 401(k) matching Paid time off Parental leave Work Location: In person