Administrative Specialist

Come Work With Us, Not For Us Looking for a Highly Independent Administrative GURU!!! We are looking for executive Admin level skills and someone who can independently manage themselves and possibly others in the future! We are a small Bathroom Remodel Company that is growing quickly and we want you on our team! Contract Remote Position. 20 Hrs/Wk to start out with potential to increase. Starting at $20\.Hr. You will travel to the office and attend meetings at LEAST, 4\-8 times per month. Although this position is mostly remote, we would like you to attend meetings in person once per week and additional meetings or team events up to a total of 8 times per month (for all meetings and events). ABOUT US: Stop working at a job that you hate. Work with friends in an environment that rewards you for your hard work and provides a life\-long career. We don’t want to be a pit stop in your career – we want to be the last job you’ll ever have (because you can’t imagine working anywhere else). Every Day Is Amazing (Yes, Super Amazing) You show up early because you can’t wait to hang out with the other members of the team. (You’d never do this at your old job but this is a tight knit group and you love hanging out with them). You work hard because everyone else on the team works hard too. You push yourself today, and every day, because you know that growing in your own position ensures a career for life… and there’s a ton of prizes to be won. At the end of the day, you wrap up the last few tasks and hang out with the team before getting off your computer and going back to your non\-work routines. As you go about your normal non\-work activities, you reflect that this place is unlike any other job you’ve had before, and you can’t wait to get back to this team again tomorrow. Does this sound like a place you’d like to spend your day? If you’re a clock\-puncher who wants to do as little as possible, then please stop reading this right now. This is not for you. But… If you work at a job you can barely tolerate… If you work at a job that does not respect you… If you work at a job that fills you with dread the night before… And if you want to wake up in the morning because you CAN’T WAIT to get to work to see your friends and to push yourself to be more successful, and even make a lot more money… Then we want to talk to you. We’re looking for team members who are starving to push themselves beyond their personal limits, to earn money and recognition they deserve, and to have an amazing life\-long career in an environment where you work with friends every day. What’s So Different Here? Our target is simple: to become THE place that every hungry superstar WANTS to work where they can and will achieve “rock legend” status. Here are just a few of the reasons that our team members love working here: Make more money: we pay more than most (We know $20 isn't a lot but it is what we have available to begin with) This is a long\-term, year around position Paid training Year around part\-time work and with plans to grow into full time work Pathways to advancement Achievable Bonuses you can work towards to give yourself an immediate raise We have built the strongest team and culture you’ve ever seen, where team members are deeply motivated; we care about you and your hobbies and your family and your free time and make sure that you can have the balance in your life to enjoy it all; we’re constantly expanding so we’ve created some amazing opportunities for you. We want to help you dream big in your life and career… and we want to help you achieve it all. Who are we? We’re Stillwater Bath and Shower and Fort Collins Bath and Home Remodeling. Steve and Taylor started Stillwater 1 year ago – just two brother\-in\-laws wanting to make a difference in the bathroom remodel industry. Taylor has many years in the handyman and Bathroom Remodel fields in the Northern Colorado area. He is the Guru behind the service specific tasks and you could call him the Sales Super Hero. Steve owns and operates another business in addition to this one. He understands the business stuff and helps with the “boring” stuff that keeps a business alive. Over the past year we built, expanded, and grew Stillwater. Today we are striving to be market leaders who DOMINATE the Colorado surrounding market with Solid Surface Shower Conversions and Bathroom Remodels. We’ve got of us on our team and hope to have much more soon as we serve our customers in our area. And we help others too – we’re strong supporters of making a difference and creating positive and everlasting memories for customers who have their showers and bathrooms remodeled. \-\-\- and it feels like we are only getting started. We recently moved into an office location, we’re adding more team members, and you should see the plan we have for growth beyond this. Are You a Fit? Never look for a job again because we’re not a pit stop in your career – we’re the last place you’ll ever work! If you’re a hard\-working professional with an inner drive to improve yourself and help others then you might be a fit for us… Along with the job specific qualifications (below), here are the qualities we’re looking for in our perfect candidate: You work hard You love working with a team You’re admin savvy – you can diagnose a problem and make recommendations to fix it You love to serve others You don't mind cold\-calling people if/when needed and you'll do what needs to get the job done...(you don't say, "that's not my job" You want to become part of our company and believe you can actually BECOME Stillwater bath and Shower You love to challenge yourself and you want to learn, and even be cross\-trained You understand the importance of serving others (your team members and our customers) You understand and are willing to follow our core values. Great Place To Work – We have each other’s backs. You look out for our customers and the company will look out for you. As an equal opportunity employer, candidates will receive consideration without discrimination against race, creed, color, sex, national origin, or veteran status. “WE HIRE VETERANS!!! Job Duties and Responsibilities: Work with the team: You stay in contact with your manager and your team to make sure the required daily, weekly, monthly task are completed efficiently, as well as other tasks you deem are required to get everything else done – everyone pitches in because it’s ultimately about serving the customer. There may be errands, and specific job duties because it’s also about serving the team. This position will require you to take the steering wheel of the position and keep it forward. You will be inswering the phone but also calling lists of customers and prospective customers, generating leads via facebook and other social media platforms, attending events to help market the business(es), etc. Provide comprehensive executive administrative support, including managing calendars, scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Google Workspace. Handle phone etiquette with professionalism across multi\-line phone systems, screening calls, taking messages, and directing inquiries appropriately. Organize and coordinate company events, meetings, and conferences from planning stages through execution, ensuring all logistics are handled smoothly. Manage office operations by overseeing supply inventory, maintaining filing systems, and ensuring the office environment is organized and efficient. Perform data entry, bookkeeping tasks using QuickBooks, and maintain accurate financial records including invoicing and expense tracking. Order Supplies and Project materials Assist with project coordination by tracking deadlines, preparing reports, proofreading documents for accuracy, and supporting team initiatives. Serve as a personal assistant to executives by handling confidential information with discretion, managing travel arrangements, and supporting special projects as needed. Perform Payroll duties as well as helping manage bookkeeping and some areas of the budget that relate with your position. Develop your expertise: You’re creating high performing ads with optimal ROI, posting on Google My Business, improving the Google My Business/Google Maps SEO and posting on Social Media. You may also be posting Facebook Ads. Experience in this area is helpful but NOT required. Become a trusted professional: You keep your desk neat, clean, and organized so everything’s handy and ready for use. You are VERY detail oriented. You’ll learn to use our software, handle money, understand job\-scopes, and estimating too, because you’ll know that this keeps everyone informed – from the customer to the Service Experts to the team here at the office. You have excellent phone skills, get things done and customers like speaking with you. Pathways to advancement: You will start with the basic needs the Company needs! You will be working with two of our companies at the same time. As we grow and our needs grow, you will be expanding your tasks and/or doing more specific goals, depending on the needs of the company. This position has the potential to grow into full\-time and eventually two full\-times positions, one for Stillwater and one for Ft. Collins. Other Job Requirements: You speak English very well: You are easily understandable and your accent is minimal. You can speak formally but also know when to apply English slang to relate to our customers. You love to learn: You have a high school diploma or equivalent. You may have a certificate or degree in this field but that doesn’t matter as long as you have at least 1\-3 years experience. The degree/certificate and years of experience can be interchanged with each other…We aren’t as concerned about experience as natural talent. Can you show us proof of your work and ROI? We are looking for superstars and diamonds in the rough. Is that you? You’re a tech\-savvy people person: You love the challenge you’re posed with and the adventure of doing a job well done. At the same time, you’re comfortable talking to a homeowner, storeowner, or property manager and professionally educating them in what their options are. Service recommendations, technical information, cleaning agents? No problem. You’re ready to work: 8am to 12pm Monday through Friday, Colorado’s time. You have no problem facing the adventures of the day – such as posting high performing ads and/or posts and beating your personal goals everyday. Can you make a post that will go viral? You will travel to the office and attend meetings at LEAST, 4\-8 times per month. Although this position is mostly remote, we would like you to attend meetings in person once per week and additional meetings or team events up to a total of 8 times per month. You’re a professional: Learning every aspect of the job. You look, speak, and dress like a professional. You keep your work area clean and orderly. You are focused and clear\-headed. You don’t let mistakes slide by. You jump into difficult assignments. You complete projects by the deadline. You are level\-headed and optimistic. You handle posts well and respond with wisdom and respect. You face up to other people’s upsets and problems. You produce more than expected. Proven experience in office management or administrative roles with a strong background in executive support. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools. Experience with QuickBooks for bookkeeping and financial recordkeeping is highly desirable. Exceptional organizational skills with the ability to multitask efficiently in a fast\-paced environment. Excellent communication skills with professional phone etiquette and customer service experience. Strong typing skills along with transcription and proofreading abilities to ensure accuracy in all documents. Familiarity with multi\-line phone systems, calendar management tools like Microsoft Outlook Calendar, and electronic signature platforms such as DocuSign. Ability to handle clerical tasks such as filing, data entry, front desk responsibilities, and general office support confidently. You will be helping us create and fine\-tune your position as we go and future positions as we go along. You will be part time at 20 Hrs/Wk, working for Still Water Bath and Shower at least during training. You will work part time for Stillwater Bath and Shower and Ft. Collins Bathroom and Home Remodeling, working up to 40 eventually. We want to try this position out and see what the needs are before going full time hours. Depending on the needs, the hours you spend on each company could change from day to day, along with the job tasks needed. We will start with one company during training and go from there. Application: If this sounds like you, apply to this position and let us know why you’d be a great fit for our team! ? Go to coloradospringsbathroomremodels.com to learn more about us. To get started, click the “Apply” button now and send us your resume. What do others say about this role: “Recognition for great work.” “Great sales bonuses!” “Appreciate the reward of learning and growing my skills”. We are looking for someone to start ASAP!!! Join us in this rewarding role where your organizational talents will directly impact our success! We value energetic professionals eager to make a difference every day while supporting our team’s growth and efficiency. Pay: $20\.00 per hour Benefits: * Flexible schedule Work Location: Hybrid remote in Colorado Springs, CO 80909