MHS Front Office Secretary

POSITION DESCRIPTION FOR ST. CLAIR COUNTY SCHOOL SYSTEM ----------------------------------------------------------- Approved February 2019 TITLE: School Office Aide JOB GOAL: To perform assigned clerical duties efficiently and effectively. To assist school faculty, staff, and other school system personnel in supporting student achievement and school operations. FLSA STATUS: Non\-Exempt REPORTS TO: Principal MINIMUM QUALIFICATIONS: =========================== High school diploma or Successful work experience in a comparable position, Ability to meet the suitability criteria for employment and/or certification/licensure under the Alabama Child Protection Act of 1999 and Act No. 2002\-457\. Knowledge of general office procedures, electronic and manual filing and record Demonstrated proficiency in oral and written communication Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time Knowledge of the operation word processing and data entry software, and office computer applications. Ability to organize files and data, prioritize tasks, and manage time Ability to exercise tact, courtesy, and initiative in dealing with students, parents, faculty, and the public. Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence, and/or school Physical strength, mobility, dexterity, stamina, and acuity to perform job Ability to be punctual and in regular Such alternatives to the above qualifications as the Board may PERFORMANCE RESPONSIBILITIES AND ESSENTIAL FUNCTIONS: ========================================================= Demonstrates support for the school system, its purpose, direction, and Performs duties and represents the school in a courteous, positive and professional manner. Types, enters data, organizes and retrieves files, prepare and submits reports, handles correspondence as assigned, and performs various school clerical functions as directed. Assists when needed in routine office and/or clerical tasks to support activities of secretary, bookkeeper, receptionist, principal, or other school personnel as Communicates by email or electronic messaging as Supervises student office assistants and/or office volunteers as Exhibits interpersonal and collaboration skills to work as an effective team Models and maintains high ethical Demonstrates initiative in the performance of assigned Posts/records and file correspondence and reports as Reacts quickly and calmly in any emergency situation on the telephone or at the front desk. Assists school personnel and/or administrators as needed with preparations for meetings, projects, visiting groups, delegations, or conferences. Participates in the training programs offered to increase skill and proficiency related to assignment. Ensures adherence to security rules and safety Maintains appropriate confidentiality regarding school/workplace Demonstrates initiative in identifying potential problems and/or opportunities for improvement in areas of responsibility. Monitors school access through controlled doors, ensures appropriate record of all visitors within the school, and issues visitor passes. Follows proper procedures for releasing students during checkout Reports potential problems, unusual events, or work irregularities to appropriate administrative or supervisory personnel. Responds to inquiries, requests, constructive feedback, concerns and/or complaints in a timely and positive manner. Maintains and submits reports, records, and correspondence in a timely and accurate manner. Properly uses and cares for equipment and material resources of the school system and effectively supervises and monitors others in the care, maintenance, and use of tools, equipment, and inventory. Serves on school system committees, tasks forces, and representatives groups as required. Adheres to school system rules, administrative procedures, local Board policies, and state, federal, and local regulations. Reports absences and takes leave in accordance with Board policies and Performs any other job\-related duties as assigned by the SALARY: Based on the St. Clair County School System Salary Schedule TERMS OF EMPLOYMENT: 182 days EVALUATION: Performance will be evaluated according to board policy.