Receptionist, Admin Clerk, Inventory - HR

PRIMARY PURPOSE:

Provide all clerical, administrative, reception and inventory needs and aspects for the efficient

and effective operations of the Human Resources Department with a positive, kind attitude to

support CCISD.

QUALIFICATIONS:

Special Knowledge/Skills: Proficient typing skills

Effective organizational, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi\-line phone system

Ability to handle multi\-aspects and tasks/requirements with a positive attitude

Ability to support operations of HR outside of normal office hours as needed.

Experience: One\-year clerical experience in office setting preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Assist in handling clerical work as directed up to be not limited to welcoming guests, greeting

visitors/applicants/new hires/etc, being the first point of contact for HR phone calls, support and

answer questions, complete on time and in full VOEs, Service Records, Fingerprinting, Loan

Forgiveness, Terminations (including deactivating), Vector Safe Schools training, board reports,

resignation acceptance letters via email and mail, job postings to specific job boards, purging

term files, and other administrative tasks for HR, ensure job fair/swag/Bravo Award/etc inventory

is up to date and available for recruiting and retaining staff, file transfer from physical files to

virtual for Red Rover Records implementation, filing contracts/job descriptions/LORAs/Evals/etc

monthly and stay up to date and on top of filing as well as support and answer questions to best

Copperas Cove Independent School District

support the functions, operations, and support of Human Resources for CCISD.

• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Assist students, teachers, parents, and public as needed.
• Prepare correspondence, card files, calendars, folders, and instructional materials using

computer and programs to support CCISD.

• Assist with data entry of data, verification of applications, schedules, or inventory

records.

• Sort, distribute, or deliver mail, messages, and other documents.
• May assist with data entry of records.
• Maintain confidentiality.

WORKING CONDITIONS:

Tools/Equipment Used: Personal computer, copier, and multi\-line telephone

Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping,

pushing/pulling, and twisting

Physical Demands/Environmental Factors: Moderate standing, stooping, bending, and lifting

Mental Demands: Reading; ability to communicate effectively. Multi\-task, multi\-component

support for all clerical, reception, administrative and inventory need with a strong interpersonal

and intrapersonal ability to adapt and be competent in solving problems and following

leadership needs to serve the department.