Executive Assistant & Operations Partner for Wellness Company (Breathwork Detox)

Job Title \-

Chief Support Officer/Executive Assistant

About the Role \-

We’re a fast\-growing people\-first wellness company dedicated to helping people heal, learn, grow, and transform their lives through wellness events, retreats, education, and community. We’re looking for a sharp, trustworthy, self\-accountable, highly organized, proactive, trustworthy, and resourceful Hybrid Executive Assitant \& Operations Partner to support both the day\-to\-day operations of the business and to work alongside our Founder/CEO directly, in the Scottsdale area.

This is an in\-person role for someone who wants a front\-row seat to building two companies — a wellness events/retreats, a breathwork certification business, and a collaborative book publishing house — and who takes pride in making a founder's life easier and run beautifully. We are building something that matters — and we're looking for someone who wants their work to matter too.

This is not just a task\-based assistant role. We’re looking for someone who genuinely enjoys creating structure, systems, processes, staying ahead of problems, keeping things running smoothly behind the scenes, and bringing calm to fast\-moving environments.

You’ll play a key role in supporting our customers, community, internal systems, events, and executive operations. From inboxes and scheduling to customer experience, logistics, AI\-assisted workflows, and operational support — you’ll help ensure nothing slips through the cracks.

If you are detail\-oriented, tech\-comfortable, self\-motivated, and take pride in being someone others can rely on, we would love to hear from you.

Position Details \-

Location: Hybrid \- Combination of Remote Work \+ In\-Person Support (Scottsdale/Phoenix Area)

Pay Range: Starting at $20/Hour (commensurate with experience — with room to grow based on experience and results)

Schedule: Full\-Time, 9:00 AM\-5:00 PM PT (With the possibility to begin part\-time.)

Additional Availability: Occasional Saturday and Sunday availability is required depending on our Event/Retreat schedule, launches, or special projects.

Responsibilities \-

Here’s a look at what your days may involve:

Executive \& Administrative Support

• Manage calendars, scheduling, rescheduling, and meeting coordination
• Support inbox management and email triage across multiple platforms
• Draft responses using approved templates and AI tools
• Track action items, follow\-ups, and ongoing priorities
• Prepare notes, documents, and materials ahead of meetings and events
• Assist with travel coordination, itineraries, and logistics as needed
• Help protect the founder’s time, schedule, and operational flow

Operations \& Customer Support

• Manage and monitor customer\-facing communication channels (Gmail, GoHighLevel, Slack, etc.)
• Provide ongoing administrative and operational support across the team
• Assist with community platform management (MightyNetworks)
• Handle recurring operational tasks, event coordination, and calendar logistics
• Conduct membership payment audits and support recurring billing processes
• Support customer service needs with professionalism and care
• Assist with organization, systems management, and operational upkeep
• Light data entry, reporting, and dashboard updates using Google Sheets

AI \& Systems Support

• Use AI tools (including Claude) to assist with drafting responses, organization, and workflow efficiency
• Support ongoing improvements to systems and processes
• Help identify inefficiencies and proactively flag potential issues before they arise
• Learn and adapt to evolving systems, automations, and operational tools

Personal \& Lifestyle Support

• Plan and coordinate personal events, dinners, and gatherings
• Track and submit business and personal expenses; coordinate with bookkeeper and CPA
• Manage gift\-giving for family, friends, clients, and team throughout the year
• Manage pet care, household vendors, and recurring services (cleaners, landscapers, maintenance)
• Run business and personal errands — pickups, drop\-offs, returns, deliveries, and mail
• Coordinate personal appointments (medical, fitness, grooming, professional services)

What We’re Looking For \-

• Prior experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Admin, Customer Support Specialist, or similar role
• Strong organizational skills with excellent attention to detail
• Proactive mindset with the ability to anticipate needs and solve problems independently
• Strong written communication skills and professionalism
• Comfortable managing recurring tasks without constant oversight
• Calm, adaptable, and able to handle shifting priorities
• High level of discretion when handling sensitive information
• Tech\-comfortable and confident learning new platforms quickly

Preferred Software Experience \-

Slack

GoHighLevel

Asana

Gmail \& Google Workspace

Google Drive

AI Tools (Claude, ChatGPT, etc.)

MightyNetworks

Requirements

• Reliable transportation and ability to commute for in\-person work as needed
• Reliable internet connection
• Dedicated workspace for remote work
• Ability to work independently and communicate consistently
• Strong sense of ownership and follow\-through

Bonus Points \-

• Experience supporting a Founder, Executive, or fast\-paced online business
• Background or interest in wellness, personal development, entrepreneurship, retreats, or events
• Familiarity with AI tools and modern productivity systems
• Experience improving systems, workflows, or operational processes

How to Apply \-

We’d love to hear from you.

Please submit:

• Your resume
• A short video introducing yourself and why you are perfect for this role
• \+ Please include your answer to the following question: What’s an example of a time you went above and beyond while supporting someone, and why did it matter to you?

Your response may be included within your video or submitted separately.

Lastly, please complete all of the steps above and submit your application here: https://docs.google.com/forms/d/e/1FAIpQLSdxSXafaMMaCr6zHxwwoqjX5F5lMBvfPtsZxh05yzq4P\_FRdA/viewform?usp\=sharing\&ouid\=100361652169175984774

Please note \- Any candidates who do not complete our full application, will not be considered for the role.

Pay: From $20\.00 per hour

Work Location: Hybrid remote in Scottsdale, AZ 85250