Executive Assistant

About the Executive

This role will provide direct support to a serial entrepreneur, filmmaker, and content creator based in Atlanta, Georgia. Her work spans business consulting, creative production, personal branding, social media content, and entrepreneurial ventures across multiple industries. While primarily based in Atlanta, she frequently travels to Los Angeles, New York City, Miami, and Houston for business, creative projects, client work, networking, events, and content production.

As her Personal Assistant, this individual will support both professional and personal priorities, helping manage day\-to\-day organization, scheduling, communication, travel coordination, administrative needs, and content\-related tasks. This role is ideal for someone who is organized, adaptable, discreet, and comfortable supporting a fast\-paced executive with both business and creative responsibilities.

Position Overview

The Personal Assistant will provide direct support to executive leadership by helping manage schedules, communications, administrative tasks, follow\-ups, personal errands, content capture, and day\-to\-day organization. This role is ideal for someone who is dependable, detail\-oriented, proactive, and able to create structure in a fast\-paced business and creative environment.

In addition to administrative and operational support, this person will assist with filming social media content using the company phone, organizing footage, and documenting editing notes to relay to the social media manager and video editors. The ideal candidate should be comfortable supporting both business priorities and light creative execution while maintaining professionalism, confidentiality, and strong attention to detail.

Key ResponsibilitiesExecutive and Administrative Support

• Provide direct administrative support to executive leadership.
• Manage calendars, appointments, meetings, reminders, and scheduling priorities.
• Coordinate calls, meetings, reservations, travel arrangements, and other logistics as needed.
• Prepare, organize, and maintain documents, notes, files, and records.
• Assist with email management, communication tracking, and follow\-ups.
• Help prioritize daily tasks and ensure important deadlines are not missed.
• Support executive leadership with both business and personal administrative needs.

Communication and Follow\-Up

• Draft, review, and send professional emails, messages, and other correspondence as directed.
• Follow up with clients, vendors, team members, contractors, and external contacts when needed.
• Track pending items, open requests, outstanding tasks, and next steps to ensure timely completion.
• Communicate clearly and professionally on behalf of executive leadership.
• Maintain discretion and professionalism in all internal and external communication.
• Help ensure important updates, reminders, and requests are properly documented and communicated.

Organization and Task Management

• Maintain organized task lists, calendars, files, documents, and project\-related notes.
• Help manage personal and professional priorities to improve daily efficiency.
• Create and maintain simple systems to keep information, deadlines, and responsibilities organized.
• Assist with preparing agendas, meeting notes, and action item summaries.
• Ensure important documents, links, records, footage, and resources are easy to access.
• Help reduce administrative clutter by keeping tasks, files, and communication organized.

Business Operations Support

• Assist with light project coordination, internal reminders, and operational follow\-up.
• Help organize client\-related materials, meeting preparation, and deliverable tracking.
• Support invoice tracking, expense organization, receipts, and basic administrative records when needed.
• Assist with research, vendor coordination, scheduling, and other business needs.
• Help coordinate between leadership, team members, contractors, and external partners.
• Support day\-to\-day business operations by helping tasks move forward efficiently.

Social Media and Content Support

• Assist with filming social media content using the company phone as directed.
• Capture behind\-the\-scenes footage, short\-form video content, lifestyle/business content, and other approved social media materials.
• Support content capture during meetings, workdays, events, client\-related activities, speaking engagements, networking opportunities, and other appropriate business moments.
• Help prepare for content days by reviewing shot lists, gathering needed materials, confirming locations, and assisting with filming logistics.
• Organize video footage, photos, and content files in clearly labeled folders for easy access by the social media manager and video editing team.
• Take detailed notes during filming sessions to document content ideas, best takes, editing preferences, captions, hooks, talking points, and other creative direction.
• Scribe editing notes and clearly relay them to the social media manager and video editors.
• Track which content has been filmed, organized, sent for editing, posted, or is still pending.
• Assist with keeping content\-related files, notes, and creative assets organized and easy to locate.
• Ensure footage is captured and stored professionally according to company organization standards.
• Follow creative direction and support the overall goal of helping leadership and the company maintain a consistent social media presence.

Personal Support and Errands

• Assist with personal scheduling, appointments, reservations, and errands as needed.
• Coordinate travel, events, household\-related tasks, or personal logistics when requested.
• Help manage day\-to\-day responsibilities that allow executive leadership to stay focused on business priorities.
• Handle personal matters with discretion, professionalism, and confidentiality.
• Provide flexible support for tasks that help improve organization, time management, and overall efficiency.

Qualifications

• Previous experience as a personal assistant, executive assistant, administrative assistant, operations assistant, content assistant, or similar role preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, priorities, and deadlines with professionalism.
• Strong attention to detail and follow\-through.
• Comfortable handling confidential business and personal information with discretion.
• Proactive, dependable, and able to anticipate needs.
• Ability to work independently and take initiative.
• Comfortable using a mobile phone to capture social media content.
• Comfortable organizing photos, videos, files, notes, and digital assets.
• Ability to follow creative direction and document clear editing notes.
• Comfortable using tools such as Google Workspace, Microsoft Office, calendars, project management platforms, file storage systems, and communication platforms.
• Experience with social media content, filming, or creative support is a plus, but not required.
• Professional, positive, and solutions\-oriented attitude.

Ideal Candidate

The ideal candidate is someone who is highly organized, trustworthy, proactive, and comfortable supporting both business operations and creative execution. This person should enjoy helping others stay on track, keeping details organized, and making daily responsibilities run more smoothly.

They should be comfortable assisting with filming social media content, organizing footage, documenting editing notes, and communicating clearly with the social media manager and video editors. While professional video production experience is not required, the ideal candidate should be comfortable using a phone to capture content, following creative direction, and keeping content files organized.

This person should also be flexible, polished, discreet, and able to support a busy executive in both professional and personal matters.

Key Skills

• Calendar management
• Email and communication support
• Scheduling and coordination
• Task management
• Organization and follow\-through
• Confidentiality and discretion
• Problem\-solving
• Administrative support
• Personal errand coordination
• Professional writing
• Time management
• Attention to detail
• Social media content support
• Filming with a mobile phone
• Footage organization
• Content file management
• Editing note documentation
• Creative direction support
• Shot list and filming day coordination
• Internal and external stakeholder communication

Success in This Role Looks Like

• Executive leadership is organized, prepared, and supported throughout the day.
• Tasks, reminders, follow\-ups, and deadlines are tracked and completed on time.
• Communication is professional, clear, and timely.
• Important documents, notes, files, and records are organized and easy to access.
• Business and personal logistics are handled efficiently and discreetly.
• Social media footage is captured clearly and consistently using the company phone.
• Content files are organized and properly labeled for the social media manager and video editors.
• Editing notes are documented clearly and relayed to the appropriate team members.
• Content ideas, filming sessions, and creative direction are tracked in an organized way.
• Leadership has more time and focus available for high\-level business priorities.

Pay: $20\.00 per hour

Benefits:

• Employee discount
• Professional development assistance

Work Location: Hybrid remote in Atlanta, GA 30305