Order Processing Assistant - Temporary, Part Time

Location: In\-Office/Hybrid Sacramento HQ (non\-remote role)

Overview

We are seeking a detail\-oriented Order Processing Assistant to support our Sales Operations team. This role reports to the Head of Revenue \& Sales Operations (HRSO) and is responsible for ensuring accuracy and integrity across sales deal data, contracts, and invoicing processes. The ideal candidate is highly organized, communicates well, is process\-driven, and comfortable working within sales and contract management systems.

Key Responsibilities

Order Processing \& Deal Governance

• Audit and verify that all signed contracts are properly attached within HubSpot and aligned with corresponding deals
• Ensure consistency between contract terms and product data (Product Org Admin records) partnering cross\-functionally to identify and resolve data discrepancies

Invoicing \& Payment Management

• Ensure product invoices are generated accurately and in a timely manner
• Track invoice progress and maintain visibility into payment status
• Follow up internally with deal stakeholders (and externally with customers, if directed)

Operational Effectiveness

• Provide regular updates on audit progress across Deals, Contracts, and Product Org Admin records
• Identify and recommend process improvements to streamline deal governance

Qualifications

• Experience in order processing, contract auditing or a related role
• Experience with common CRM sales tools (HubSpot preferred but not required) and contract platforms (DocuSign, PandaDoc, Adobe, etc.)
• Strong attention to detail with the ability to audit data across systems

Compensation \& Terms

• $20/hour at 20 hours per week
• In\-office Tuesday through Thursday
• This is a temporary role with an initial duration through the end of 2026; as the business grows and operational needs evolve, there may be opportunities to expand responsibilities or extend employment.
• Computer hardware, office snacks \& drinks provided. Participation in Relish lunch service (in\-office) 3x a week included.
• Not eligible for Medical, Dental, Vision benefits or Paid Vacation/Sick.

Pay: $20\.00 per hour

Application Question(s):

• I understand I'm applying for an in\-office role in Sacramento with Hybrid scheduling.

Work Location: In person