Learning and Engagement Office Coordinator

Description:

General Summary of Duties:

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The Wright Museum is seeking a professional with strong organizational, interpersonal, and project management skills to support the VP of Learning and Engagement. This position coordinates the administrative, logistical, and project management assignments as they relate to all educational programming produced by the department of Learning and Engagement. It also ensures deliverables are met successfully. Duties include but are not limited to: working and communicating with numerous internal and external participants and stakeholders; data management and entry; coordinating payments and reports; monitoring budgets and deadlines; and scheduling/planning meetings and travel.

Essential Functions:

• Meeting/Conference Call Planning and Logistics (virtual and in\-person); Preparing meeting materials and arranging logistics
• Setting or changing deadlines or assignments
• Coordinate scheduling, space, materials, catering, and program setup; develop and communicate all logistics to participants including a detailed run\-of\-show
• Prioritizing daily tasks and organizational strategies
• Take notes and produce minutes for various meetings
• Arranges travel and all accommodations including comprehensive and detailed itineraries for museum guests.
• Communicate in writing and in person with internal and external stakeholders (Museum staff, contractors, members of committees/task forces, educators, evaluation and advisory consultants) process paperwork for honoraria, travel reimbursements, and invoices monitor budget maintain, and keep updated and organized, all project files, emails, and information/data across various systems/platforms (Acme, Vevart, Outlook, etc)
• Help draft and compile periodic reports; ability to conceptualize and make reports templates
• Produce internal status reports
• Utilize The Wright’s project management and communication tools (e.g., Monday, Acme, Vevart, Outlook) to maintain project plans and monitor progress, tasks, and deadlines
• Provide other administrative and logistical support to the Director of Learning and Engagement
• Contribute to The Wright’s workplace culture, by working creatively and collaboratively with colleagues in marketing and curatorial

Requirements:

Desired Skills and Experience:

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• Bachelor’s degree preferred. At least two years of experience managing programs. Past work experience in a museum or similar setting preferred.
• Must possess a keen eye for important or timely details and connections in a fast\-paced work environment; exhibit a high level of organization, responsiveness, accuracy, and attention to detail.
• Must be able to prioritize, anticipate needs, and confidently/proactively address issues/opportunities; ability to work under pressure, and provide quick turnarounds.
• Must exercise good judgment and maintain a confident, professional demeanor and excellent rapport when interacting with all levels of staff and external contacts.
• Ability to communicate effectively, both verbally and in writing
• Must be able to handle confidential and sensitive information with discretion.
• Ability to work independently with limited supervision and instruction at times; demonstrate sound decision\-making skills and resourcefulness.
• Strong computer skills with an emphasis on Microsoft Office programs and systems.
• Experience managing programs is highly desirable.