Office Manager / Personal Assistant

Office Assistant

Duties:

\- Perform clerical tasks such as data entry

\- Assist with proofreading and editing documents

\- Coordinate and plan office events and meetings

\- Provide receptionist duties, including answering phone calls and greeting visitors

\- Assist with project coordination and tracking

\- Transcribe meeting minutes and other important documents

\- Maintain office supplies inventory and place orders as needed

Qualifications:

\- Previous experience as an office assistant or in a similar role preferred

\- Proficient in using Google Suite and other office software applications

\- Strong organizational skills with the ability to multitask and prioritize tasks effectively

\- Excellent written and verbal communication skills

\- Attention to detail and accuracy in completing tasks

\- Ability to work independently and as part of a team

\- Knowledge of medical office procedures is a plus

\- Preferred experience in billing

\- Preferred college student or college degree.

The Personal Assistant provides administrative, organizational, and operational support to healthcare professionals to ensure efficient daily operations as well as provide key role to the CEO of company. This role requires strong attention to detail, discretion, and the ability to manage multiple tasks while supporting both clinical and administrative functions.

Key Responsibilities

Administrative Support

• Manage calendars, schedule appointments, and coordinate meetings
• Organize and maintain files, records, and documentation in compliance with privacy standards
• Prepare reports, correspondence, and other documents as needed

Patient Coordination

• Assist with appointment scheduling, confirmations, and follow\-ups
• Serve as a point of contact for patient inquiries, ensuring professional and timely communication
• Coordinate referrals, authorizations, and insurance verifications

Operational Support

• Support day\-to\-day clinic or office operations
• Track tasks, deadlines, and priorities for assigned healthcare provider(s)
• Assist with intake paperwork and onboarding of new patients

Communication

• Liaise between healthcare providers, patients, and external partners
• Handle phone calls, emails, and messages with professionalism and confidentiality
• Ensure clear and accurate communication across all parties

Compliance \& Confidentiality

• Maintain strict adherence to HIPAA and organizational policies
• Safeguard patient information and ensure secure handling of records

f you are a motivated individual with strong clerical skills, we would love to hear from you!

To apply, please submit your resume along with a cover letter highlighting your relevant experience to \[email protected]

Job Type: Part\-time

Education:

• High school or equivalent (Preferred)

Language:

• English (Required)

Location:

• Palm Coast, FL 32137 (Preferred)

Ability to Relocate:

• Palm Coast, FL 32137: Relocate before starting work (Required)

Work Location: In person

Job Type: Part\-time

Pay: $17\.00 \- $20\.00 per hour

Education:

• High school or equivalent (Preferred)

Language:

• English (Required)

Location:

• Palm Coast, FL 32137 (Preferred)

Ability to Relocate:

• Palm Coast, FL 32137: Relocate before starting work (Required)

Work Location: In person