Regional Administrative Assistant – Behavioral Health / Crisis Services

Sierra Mental Wellness Group

Regional Administrative Assistant

Full\-Time \| On\-Site \| San Luis Obispo, California

Are you an organized, detail\-oriented professional who thrives in a fast\-paced environment and wants your work to make a real difference? Sierra Mental Wellness Group is seeking a Regional Administrative Assistant to support behavioral health and crisis services operations across the Central Coast of California.

Why Join Sierra Mental Wellness Group?

At Sierra Mental Wellness Group (SMWG), we strengthen community well\-being by providing compassionate, high\-quality, and accessible behavioral health services, including mobile crisis response and hospital crisis services. Our administrative teams are essential to ensuring programs operate smoothly, accurately, and in compliance with regulatory and contractual requirements.

• Meaningful work supporting behavioral health crisis services across California
• Collaborative, mission\-driven workplace with supportive leadership
• Opportunity to grow administrative expertise within a respected nonprofit organization

What You’ll Do

The Regional Administrative Assistant provides comprehensive administrative support across Mobile Crisis and Hospital Crisis Services programs in an assigned region. Reporting to the Regional Manager of Program Operations, this role keeps programs running efficiently and in compliance, staying closely connected to regional leadership and program teams.

In this role, you will:

• Manage day\-to\-day administrative operations across multiple program sites, including supply coordination, mail handling, and site readiness
• Monitor and manage shared program email inboxes; draft and distribute internal communications and correspondence on behalf of leadership
• Coordinate scheduling, logistics, and materials for regional and program meetings; record and distribute meeting minutes and action items
• Maintain program data in EHR systems (e.g., SmartCare, Avatar) and internal tracking tools; run compliance reports as needed
• Maintain organized, current program document libraries including SOPs, forms, templates, and reference materials; support version control and document formatting
• Track staff training completion and compliance deadlines across all regional programs
• Receive, log, route, and follow up on program\-related invoices and financial documents in coordination with the Finance department
• Support the Regional Manager with reporting, program launches, and county partner coordination

Please note: This overview highlights core responsibilities and may evolve to meet program and operational needs.

What You’ll Bring

We’re looking for a dependable, organized professional who can manage multiple priorities across programs while maintaining accuracy, professionalism, and confidentiality.

Required Qualifications:

• High school diploma or equivalent
• Minimum 2 years of administrative or office management experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Strong organizational skills with exceptional attention to detail and follow\-through
• Ability to work independently, prioritize tasks, and manage responsibilities with minimal supervision
• Strong verbal and written communication skills
• Commitment to confidentiality and discretion with sensitive client, staff, and organizational information

Preferred Qualifications:

• Associate or bachelor's degree
• Experience in a healthcare, behavioral health, nonprofit, or public\-sector setting
• Familiarity with EHR systems, compliance reporting, or data tracking in a regulated environment
• Experience with Paylocity or similar HRIS/training management platforms
• Valid California driver’s license (occasional regional travel may be required)

Benefits

• Comprehensive medical, dental, and vision insurance
• Employer\-sponsored life insurance and voluntary life coverage
• Pet insurance and additional voluntary benefits
• 403(b) retirement plan
• Up to 144 hours of Paid Time Off (PTO) annually during first 5 years

Application Questions

Please be prepared to answer the following when you apply:

1\. Are you comfortable entering, verifying, and maintaining records in electronic systems while following confidentiality requirements?

○ Yes ○ Somewhat ○ No

2\. This role requires occasional regional travel for administrative support tasks. Please confirm whether you are able to meet this requirement.

3\. Please confirm that you are authorized to work in California and available to work standard business hours.

4\. Please briefly describe your professional administrative or office support experience, including the number of years and the types of responsibilities you have handled.

5\. Please describe any experience you have working in behavioral health, human services, nonprofit, healthcare, or public\-sector settings. If you do not have experience in these environments, please share experience you believe is transferable.

6\. This role involves maintaining confidential records in electronic systems across multiple programs. Please describe your experience working with confidential or sensitive information and how you ensure accuracy and confidentiality.

Ready to Make a Difference?

Apply today to join Sierra Mental Wellness Group and help strengthen the systems that support individuals in crisis across California.

Sierra Mental Wellness Group is an Equal Opportunity Employer. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Reasonable accommodations are available upon request — contact hr@sierramentalwellness.org.

Job Type: Full\-time

Pay: $25\.00 \- $27\.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Application Question(s):

• Multiple Choice Question: Are you comfortable entering, verifying, and maintaining records in electronic systems while following confidentiality requirements?

o Yes

o Somewhat

o No

• This role may require occasional local travel for administrative support tasks. Please confirm whether you are able to meet this requirement.
• This position is fully on\-site in Yuba City, CA and is not remote. Please confirm that you are able to meet this requirement.
• Please briefly describe your professional administrative or office support experience, including the number of years and the types of responsibilities you have handled.
• Please describe any experience you have working in behavioral health, human services, nonprofit, healthcare, or public\-sector settings. If you do not have experience in these environments, please share experience that you believe is transferable.
• This role involves entering and maintaining confidential records in electronic systems. Please describe your experience working with confidential or sensitive information and how you ensure accuracy and confidentiality.

Work Location: In person