Administrative Assistant

Company Overview

This position operates in a dynamic early childhood education setting combined with a workforce training and apprenticeship program. The Administrative Assistant will work closely with the School Executive and School Director in a fast\-paced, mission\-driven environment.

The role requires frequent interaction with leadership, teachers, apprentices, families, and external partners. The environment includes both office\-based administrative work and active collaboration within a preschool setting. Flexibility, professionalism, and the ability to shift between strategic planning and day\-to\-day operational support are essential.

This position supports both the Early Learning Center and the Apprenticeship Program, requiring strong organization, adaptability, and attention to compliance and detail

Job Summary

We are seeking an energetic and detail\-oriented Administrative Assistant to join our team! In this vital role, you will be the friendly face of our center, managing daily administrative tasks with enthusiasm and professionalism. Your organizational skills and positive attitude will ensure smooth office operations, excellent customer service, and seamless communication across all levels of our organization.

Responsibilities

• Greet visitors and manage front desk operations with warmth and professionalism
• Answer multi\-line phone systems promptly, directing calls efficiently and courteously
• Handle data entry, filing, and document proofreading to maintain accurate records
• Support office management tasks including calendar management, appointment scheduling, and correspondence
• Assist with bookkeeping using QuickBooks and other office software to ensure financial accuracy
• Provide exceptional customer support by addressing inquiries and supporting parents and staff
• Maintain office supplies, organize files, and ensure the office environment is tidy and welcoming

Qualifications

• Proven experience in office management, clerical work, or administrative support
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Excellent organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus to serve diverse families and staff members
• Experience with multi\-line phone systems, data entry, proofreading, and filing preferred
• Knowledge of QuickBooks or bookkeeping experience is advantageous
• Exceptional phone etiquette, customer service skills, and professional appearance
• Ability to handle confidential information discreetly and demonstrate strong time management skills

Join us in creating a vibrant environment where children thrive and families feel supported! Your dedication will help keep our center running smoothly while making a positive impact on our community.

Pay: $17\.00 \- $20\.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off
• Tuition reimbursement

Work Location: Hybrid remote in Brandon, FL 33511