Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to support our team and ensure smooth daily operations within our office environment. This role offers an exciting opportunity to be the backbone of our administrative functions, providing essential support that enables executives to focus on strategic initiatives. The ideal candidate will demonstrate exceptional multitasking abilities, strong communication skills, and a proactive approach to office management. This paid position is perfect for someone eager to contribute to a vibrant team while honing their administrative expertise.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings with precision and efficiency
• Handle incoming calls using multi\-line phone systems, practicing professional phone etiquette and providing excellent customer support
• Prepare, proofread, and distribute correspondence, reports, and presentations with attention to detail and accuracy
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and manage invoices
• Serve as a front desk representative by greeting visitors, managing office supplies, and overseeing general office operations
• Support data entry tasks, including updating databases and maintaining accurate records in Google Workspace and Microsoft Office applications
• Coordinate travel arrangements, event planning, and calendar management for executives to optimize their productivity

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent computer literacy with the ability to adapt quickly to new software programs
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
• Strong typing skills with high accuracy; familiarity with proofreading is a plus
• Experience in clerical tasks such as filing, data entry, and document proofreading
• Exceptional customer service skills combined with professional phone etiquette and time management capabilities
• Knowledge of front desk procedures, multi\-line phone systems, medical or dental receptionist duties is advantageous
• Personal assistant experience or medical/dental receptionist background will be considered valuable

Join us in a role where your organizational talents will shine! We’re dedicated to fostering a supportive environment that values your contributions while offering opportunities for growth. If you thrive in fast\-paced settings and enjoy helping others stay organized and efficient, this Executive Assistant position is your next career step!

Pay: From $20\.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• What is your backround in financial services? Have you worked as an FP admin before?

Education:

• Bachelor's (Required)

Experience:

• administration: 1 year (Preferred)

Work Location: Hybrid remote in Los Angeles, CA 90036