Executive Assistant
BayCare Health System
Full ‑ Time \| Exempt \| Day Shift (8:00 AM – 5:00 PM)
At BayCare Health System, we are proud to be one of the largest and most respected employers in the Tampa Bay area. Our integrated network includes 16 community ‑ based hospitals, a long ‑ term acute care facility, home health services, outpatient centers, and partnerships with thousands of physicians across the region. Supported by more than 30,000 dedicated team members, BayCare is guided by a forward ‑ thinking philosophy grounded in trust, dignity, respect, responsibility, and clinical excellence.
We are seeking a highly polished Executive Administrative Assistant to provide advanced, confidential administrative support to senior leadership in a fast ‑ paced, mission ‑ driven healthcare environment.
Position Summary
The Executive Administrative Assistant delivers high ‑ level administrative and secretarial support to an Executive leader, serving as a trusted partner in day ‑ to ‑ day operations. This role requires exceptional professionalism, discretion, and organizational expertise. The successful candidate will proactively manage executive schedules, coordinate complex logistics, prepare professional correspondence and reports, and act as a key point of contact for internal and external stakeholders.
Key Responsibilities
- Provide advanced administrative and executive ‑ level support, ensuring seamless daily operations
- Manage complex calendars, appointments, and meetings, including coordination of travel arrangements
- Serve as a professional gatekeeper by screening and prioritizing calls, requests, and communications
- Prepare and edit correspondence, memoranda, reports, presentations, and meeting minutes with a high level of accuracy and attention to detail
- Greet and direct visitors, team members, and stakeholders with professionalism and warmth
- Maintain strict confidentiality and exercise sound judgment when handling sensitive information
- Collaborate with the Administrative Office Supervisor and leadership team on special projects and administrative initiatives
- Remote Work: On‑site
Perform additional administrative and secretarial duties as assigned in support of executive and organizational needs
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Qualifications
Education
* Required: High School Diploma or GED
* Preferred: Associate’s Degree in a related field
Experience
* Required: Administrative support experience
* Preferred: Executive Assistant or senior ‑ level administrative experience supporting leadership
Work Details
* Facility: BayCare Health System
* Schedule: Monday–Friday, 8:00 AM – 5:00 PM
* Weekend Work: None
Equal Opportunity Employer Veterans/Disabled