ABOUT FATHOM ROBOTICS
Fathom Robotics was founded by former special operations and intelligence community professionals. We provide operations, sustainment, and engineering services for autonomous air, ground, and maritime systems and payload integrations supporting U.S. Government and commercial defense clients.
THE ROLE
We're hiring a Chief of Staff / Business Operations to help professionalize and scale our business operations. Right now the CEO handles most of this himself. The goal is to hand it off to someone who can own it — finance, HR, compliance, contracts, and admin across a growing multi\-entity organization.
You'd work closely with the CEO, learn how things run, and take on increasing ownership over time. You won't be figuring everything out alone; we have outside advisors and legal counsel in place for the specialized stuff. The job is execution, organization, and keeping things moving.
A DAY IN THE LIFE
Every day is a little different. Here's a rough sense of one.
Morning: Reviewing updates from engineering and operational projects happening across the globe, flagging anything urgent, and organizing it for the CEO.
Mid\-morning: Working through our ERP platform, getting timekeeping configured, organizing receipts from field teams, and tracking project budgets against active contracts.
Afternoon: Working with the CEO on job descriptions and hiring plans. Cleaning up a proposal document\- swap in some new photos, tighten the layout, get it ready to send to a customer.
Then something unexpected lands: Short notice request — moving explosives to an overseas range, or an urgent customer tasking. You help figure out who needs to know and what needs to happen. It's not always predictable, which is part of what makes it interesting.
WHAT YOU'LL OWN
- Hiring and onboarding — offer letters, new hire paperwork, benefits enrollment, system access
- Payroll and invoicing — run payroll cycles, organize and track invoices against contracts
- HR administration — ADP, 401k, health benefits, multi\-state compliance
- Finance and accounting — AP/AR, reconciliation, government contract invoicing, bookkeeping
- Compliance coordination — CMMC, FSO/FCL, ITAR, DCAA, DFARS, SAM.gov
- Contracts and legal — DocuSign administration, NDAs, insurance, corporate records
- ERP implementation — configure and own our timekeeping and accounting platform
- CEO support — calendar, BD research, proposal cleanup, admin as needed
- ADP, QuickBooks, or similar payroll and accounting platforms
- Government contract invoicing — T\&M, NTE tracking, period of performance
- Multi\-state HR and payroll compliance
- GovCon compliance frameworks — DCAA, ITAR, DFARS, FAR, CMMC, FCL/FSO
- GovCon ERP platforms — Unanet, Deltek, or similar
- Multi\-entity or international business structures
- Proposal writing or BD support
- U.S. person status required
- Must be eligible to obtain a SECRET security clearance; active clearance preferred
- Background in defense, government contracting, or private security
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
WHO WE'RE LOOKING FOR
Prior EA or operations experience at a defense contractor or GovCon company is ideal. Attitude matters more than credentials. We want someone who is organized, proactive, and follows through without being chased.
This is classified work supporting high\-end government customers. None of it will show up on social media or a podcast. If you're someone who finds that appealing rather than frustrating, you'll fit right in.
Helpful background:
REQUIREMENTS
HOW TO APPLY
Send your resume to talent@fathomrobotics.net with the subject line "Chief of Staff / Business Operations – \[Your Name]." Include a brief note on why this role interests you.
Pay: $90,000\.00 \- $131,000\.00 per year
Benefits:
Work Location: Hybrid remote in Centreville, VA 20122