Executive Administrative Assistant

About the Role

We are seeking a highly organized and dependable Executive Administrative Assistant to support our CEO, COO, and Director of People and Operations. This role is ideal for someone who enjoys keeping systems organized, managing communications, and supporting day\-to\-day office operations in a fast\-paced environment.

The Executive Administrative Assistant will primarily focus on managing incoming communications, organizing executive inboxes, and ensuring important items are prioritized and followed through. This position also provides administrative, office, and event support, with opportunities for growth and expanded responsibilities over time.

Responsibilities

Email \& Communication Management

• Monitor and manage shared inboxes for assigned executives
• Sort, label, and prioritize incoming emails based on urgency and relevance
• Flag time\-sensitive items and route messages appropriately
• Draft simple responses and acknowledgments when needed
• Maintain organized email folders, labels, and filing systems

Administrative Support

• Assist with scheduling meetings and calendar coordination
• Maintain organized digital files and shared drives
• Support data entry, document formatting, and general administrative tasks
• Track follow\-ups and help ensure important items are completed

Event \& Meeting Support

• Assist with coordination of internal meetings and company events
• Order meals or coordinate catering as directed
• Support logistical tasks including confirmations, materials, and setup
• Provide additional support during larger company events

Office Support

• Provide general administrative support to the Concord office
• Assist with organizing office supplies and materials
• Support coordination tasks across departments
• Collect, sort, scan, and distribute incoming mail and documents daily

Qualifications

Required Qualifications

• Minimum of 2 years of experience in administrative, HR, or office coordination roles
• Experience with Google Workspace required
• High School Diploma or GED
• Valid driver’s license, reliable transportation, and current auto insurance
• Ability to pass DOJ/FBI background clearance
• Current CPR certification or willingness to obtain upon hire
• Completion of all required certifications and trainings as directed

Required Immunizations

• MMR (Measles, Mumps, Rubella)
• Tdap (Tetanus, Diphtheria, Pertussis)
• Varicella (Chicken Pox)
• Hepatitis B
• TB clearance within the last 4 years

Preferred Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field
• Experience in education, healthcare, or behavioral health settings
• Familiarity with Canva or similar design tools
• Familiarity with Trello or other project management platforms

Skills \& Abilities

• Strong attention to detail and organizational skills
• Professional written and verbal communication
• Ability to follow processes and manage routine responsibilities
• Dependable and able to prioritize tasks effectively
• High level of discretion with confidential information
• Strong document formatting and administrative accuracy
• Willingness to learn and grow in an administrative role

Work Environment \& Physical Requirements

• Fully in\-person position based in Concord, CA
• Light travel between Bay Area offices as needed
• Regular use of computers, phones, and office technology
• Prolonged periods of sitting and computer work
• Occasional lifting of materials up to 25 lbs.

Benefits

• Medical, dental, vision, and life insurance for qualifying employees
• 401(k) with employer matching
• Mileage reimbursement between worksites
• Opportunities for professional growth and development

Why Join Us?

We are looking for someone who is eager to grow, enjoys supporting leadership teams, and thrives in an organized and collaborative environment. This is a great opportunity to build a long\-term administrative career while supporting a mission\-driven organization.

About Building Connections Behavioral Health:

Building Connections is a family of programs dedicated to supporting individuals with learning differences and their families. Through Building Connections Behavioral Health (BCBH), we provide high\-quality ABA therapy that empowers children and teens with the skills they need to thrive in everyday life. Our schools reflect that same commitment to individualized, supportive education. Building Connections Academy (BCA) is a nonpublic school serving students with mild to moderate and extensive support needs in an inclusive and innovative learning environment. Bridge Quest Academy (BQA) is our micro\-school designed for curious, hands\-on learners, offering a personalized, project\-based approach within a neuroaffirming community. Together, BCBH, BCA, and BQA share one mission: building confidence, independence, and meaningful connections so every learner can reach their full potential. Learn more at bcbhinc.com, bcaschools.com, and bridgequestacademy.com.