Executive Assistant to CFO

Position Title: Executive Assistant to CFO

Reports To: Vice President for Finance/CFO

Department: Finance

Classification: Full\-time, Salary Exempt, 12\-months, Benefits Eligible

POSITION OVERVIEW

The Executive Assistant to the CFO provides high\-level administrative support to the Chief Financial Officer and assists in the management of the college's financial operations. This role requires a proactive, detail\-oriented individual with strong organizational and communication skills, who can manage multiple priorities and contribute to the overall efficiency of the Finance Office.

DUTIES AND RESPONSIBILITIES

• Serves as the initial point of contact
• Provide routine schedule updates and briefs on subject matters before meetings as required
• Manage the CFO's calendar, including scheduling meetings, coordinating travel, and preparing itineraries.
• Prepare and edit correspondence, reports, and presentations for internal and external stakeholders.
• Coordinate and facilitate communication between the CFO and other departments, faculty, staff, and external partners.
• Assist in the preparation of financial reports, budgets, and forecasts.
• Maintain and organize financial documents and records in compliance with college policies.
• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Prepare materials and documentation for board meetings, financial audits, and other critical events.
• Maintain confidentiality and exercise discretion when handling sensitive information related to financial operations and institutional matters.
• Ensure compliance with applicable regulations and college policies in all financial activities.
• Assist with accounts payable and receivable processes, ensuring timely and accurate transactions.
• Help in preparing journal entries and reconciling accounts.
• Maintain financial databases and ensure data integrity.
• Perform additional tasks assigned by the VP for Finance

MINIMUM QUALIFICATIONS

• Associate degree with 3\-5 years of (high level) Administrative experience; Bachelor's degree preferred

KNOWLEDGE, SKIILS, AND ABILITIES

• Knowledge of executive\-level administrative duties and clerical management
• Ability to compile and process computer data (database and spreadsheet formats) and to format/generate reports (i.e. Microsoft Office)
• Excellent communication (written/verbal) and interpersonal skills
• Ability to manage multiple tasks in a timely manner
• Ability to utilize related automated systems and software
• Superior organizational, analytical, and planning skills
• Superior time management skills and the ability to prioritize work
• Excellent proof\-reading skills
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting/financial software
• High level of professionalism and discretion in handling confidential information.

WORKING CONDITIONS/PHYSICIAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, stand, use hands to handle, or feel to talk and to hear. The employee, frequently, is required to walk, reach with hands and arms to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision.

Qualified applicants should submit the following information in one (1\) pdf document:

• Cover Letter
• Resume
• Unofficial transcript of highest educational level completed
• 3 references including contact information

Incomplete applications will not be considered. The final candidate who is extended an offer must successfully complete reference and background checks.

LeMoyne\-Owen College offers an attractive benefits package, including health, vision, and dental benefits. The College pays for Life Insurance, STD/LTD, and paid time off.

LeMoyne\-Owen College is an AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

No Solicitations or Phone Calls Please