Administrative Operations Associate

Join a Mission\-Driven Team Making a Difference in Wichita

At Wichita Habitat for Humanity, we believe everyone deserves a safe, decent, and affordable place to call home. Every day, we bring people together to build homes, communities, and hope through partnership, service, and compassion.

We are seeking an organized, dependable, and people\-oriented Administrative Operations Associate to help support the daily operations that make our mission possible. This position is ideal for someone who enjoys creating welcoming environments, keeping things organized and running smoothly, and supporting meaningful work that impacts families in our community.

As the first point of contact for many visitors, volunteers, donors, and community partners, this role plays an important part in representing Wichita Habitat for Humanity and helping create a positive and professional experience for everyone who walks through our doors.

Our team values:

• Accountability
• Curiosity
• Communication
• Collaboration

If you thrive in a collaborative environment, enjoy helping others, and want your work to contribute to something bigger than yourself, we encourage you to apply.

Position Summary

The Administrative Operations Associate (AOA) serves as a key operational and administrative support team member for Wichita Habitat for Humanity. This role helps ensure smooth day\-to\-day office operations while creating a welcoming and professional environment for visitors, volunteers, donors, and staff.

The AOA provides front desk coverage, administrative support, data entry, office coordination, and assistance with building operations and organizational events. This position works closely with the Executive Assistant/Operations Manager and interacts regularly with staff, volunteers, vendors, and community partners.

This is an on\-site position based in Wichita, Kansas.

Essential Duties and Responsibilities

• Serve as the primary front desk and phone contact for the organization
• Welcome and direct visitors, volunteers, vendors, and community partners
• Answer and route incoming phone calls professionally
• Perform accurate data entry and maintain organizational records
• Maintain confidentiality of organizational and donor information
• Receive, sort, and distribute mail and deliveries
• Process donations and payments and maintain documentation records
• Support administrative projects including filing, scanning, copying, and mailings
• Maintain office supplies and coordinate office equipment repairs
• Assist with office and facility operations, maintenance coordination, and event logistics
• Maintain clean, organized, and professional reception and common areas
• Provide administrative and operational support to leadership
• Coordinate tasks for volunteers assisting with office operations

Minimum Qualifications

• Associate degree or equivalent combination of education and experience
• Minimum one (1\) year of administrative or office support experience
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
• Strong communication and customer service skills
• Ability to manage multiple tasks and priorities in a fast\-paced environment
• Ability to maintain confidentiality and exercise sound judgment
• Ability to work independently and collaboratively with diverse groups
• Valid driver’s license if driving for company business

Preferred Qualifications

• Experience supporting office operations or facilities coordination
• Experience working in a nonprofit environment
• Experience coordinating volunteers
• Bilingual skills are a plus

Physical \& Schedule Requirements

• Full\-time, hourly, non\-exempt position
• Monday through Friday schedule
• Occasional evening or weekend hours may be required for events or organizational needs
• Ability to occasionally lift up to 30 pounds
• Ability to move throughout the office and occasionally navigate construction sites

Benefits

Wichita Habitat for Humanity offers a collaborative, mission\-driven work environment and a meaningful opportunity to make an impact in the community. Benefits information will be shared during the hiring process.

Pre\-Employment Requirements

Employment is contingent upon successful completion of:

• Background check
• Drug screening

Equal Employment Opportunity

Wichita Habitat for Humanity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type protected under applicable federal, state, or local law.

Apply Today

If you are passionate about serving the community and thrive in an organized, team\-oriented environment, we would love to hear from you.

Pay: $22\.00 \- $25\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person