Office Manager

Avid Quality Care is seeking an organized, dependable, and welcoming Office Manager to keep daily office operations running smoothly. This role is responsible for front desk support, administrative duties, office organization, supplies, refreshments, and maintaining a clean, professional, and inviting environment for employees, clients, and visitors. The ideal candidate is detail\-oriented, proactive, and able to multitask in a fast\-paced healthcare setting.

Responsibilities

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### Administrative Support

• Answer phones, greet visitors, and provide front desk support
• Manage mail, faxes, emails, and packages
• Create, file, and maintain client, provider, and office documents
• Update spreadsheets, records, and employee information (Microsoft 365/OneDrive)
• Support staff, nurses, and case managers with daily admin needs
• Follow up on missing or expired documentation

### Office \& Organization

• Keep office clean, organized, and fully stocked
• Prepare coffee, refreshments, water plants, and maintain a welcoming environment
• Order supplies and manage office purchases
• Track compliance items (inspections, logs, and documentation)
• Coordinate mail, shipments, and office errands as needed

### People \& Coordination

• Greet guests/staff and maintain a friendly, professional atmosphere
• Support a positive, team\-oriented workplace culture

REQUIREMENTS

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• Ability to work in\-office Monday \- Friday from 8:00am \- 4:00pm.
• Strong communication and customer service skills
• Ability to maintain confidentiality and handle sensitive information
• Administrative, Receptionist, or Office Management experience
• Ability to pass pre\-employment drug screening
• Ability to pass pre\-employment background screening

Avid Quality Care is here to provide support for people with special needs throughout Texas. Since 2010, we've been a trusted name in home and community\-based services with group homes, host homes, and other support options across the state. With over 18 years of experience, we provide quality care with a family feel.