Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our busy office environment. This vital role ensures seamless administrative functions, maintains efficient office workflows, and provides exceptional support to staff and visitors alike. The ideal candidate will bring a proactive attitude, excellent organizational skills, and a passion for creating a welcoming and productive workplace. Your leadership will help foster a positive office culture while managing essential clerical and administrative tasks with precision and professionalism.

Responsibilities

• Manage front desk operations, greeting visitors, answering multi\-line phone systems, and directing calls with exemplary phone etiquette.
• Oversee office management duties including supply procurement, equipment maintenance, and workspace organization to ensure an efficient environment.
• Coordinate calendar management, scheduling appointments, meetings, and conference rooms using Google Workspace or Microsoft Office tools.
• Handle data entry, filing, proofreading, and document management to maintain accurate records and support administrative processes.
• Provide customer service support by assisting clients or visitors with inquiries, scheduling appointments, and ensuring a positive experience.
• Perform bookkeeping tasks using QuickBooks or similar software to manage invoices, expenses, and financial records.
• Support clerical functions such as typing correspondence, managing emails, organizing files, and maintaining office supplies inventory.
• Assist with personal assistant duties or medical/dental receptionist responsibilities as needed to support team members’ schedules and client interactions.

Experience

• Proven experience in office management or administrative roles within a fast\-paced environment.
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry systems.
• Demonstrated ability to handle multi\-line phone systems efficiently while maintaining professionalism.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Prior clerical experience with customer service focus, including phone etiquette and customer support skills.
• Familiarity with bookkeeping software such as QuickBooks is preferred for financial recordkeeping tasks.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently in a busy setting.
• Experience in medical or dental reception is a plus; personal assistant experience also valued for supporting executive needs. Join us in this exciting role where your organizational talents will keep our office running smoothly while contributing to a vibrant work environment!

Pay: $45\.55 \- $80\.77 per hour

Benefits:

• Employee discount
• Health savings account
• Retirement plan

Work Location: In person